Program Assistant, Paris

Details

Posted: 12-Mar-24

Location: Paris,

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 5095108

Program Assistant, Paris
St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Department:
European Campuses
Specific Job Title:
Program Assistant, Paris
Reports to:
Director of the Paris Site
Campus:
Paris, France
Job Summary:
St. John's is a Catholic, Vincentian, metropolitan, global, and anti-racist institution. In service of this mission, St. John's University is dedicated to ensuring that all students have access to global academic experiences independent of means or desire to travel.
The Program Assistant works as part of a team to provide administrative and program management support for the Paris, France study abroad site of the Office of Global Programs. This position is a shared office support resource and reports to the Director of the Paris Site.
Essential Functions:
Student Affairs

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  Assist with all aspects of study abroad program administration.
  
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  Serve as initial point of contact, providing guidance to all members of campus community and visitors seeking information or resources.
  
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  Provide positive, accurate, and timely communication and student-centered support.
  

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  Help students to troubleshoot problems and report issues to appropriate staff.
  
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  Serve as part of a 24/7 on-call student emergency response rotation and coordinate responses to emergencies consistent with SJU's emergency response protocols as needed.
  

Activities And Events

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  Assist the Paris team with planning and facilitation of arrivals, departures, and orientation presentations for residents throughout the year.
  
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  Assist with the planning and implementation of activities that promote cross-cultural engagement.
  
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  Assist with the coordination of campus ministry and community service activities.
  

General Administrative Tasks

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  Assist the Paris team with basic administrative tasks and support as assigned by Director of the Paris Site to ensure smooth functioning of programs and operations.
  
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  Maintain inventory of office supplies and place orders as needed.
  
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  Manage mailing and shipping for administrative purposes.
  
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  Support faculty with basic IT assistance in classrooms and computer lab.
  

Competencies:

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  Highly organized with ability to manage multiple projects and priorities at the same time.
  
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  Ability to work effectively as part of a team.
  

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  Ability to exercise discretion and sensitivity with private and privileged information.
  
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  Strong cross-cultural interpersonal and communication skills and the ability to work effectively with a variety of stakeholders
  

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  Commitment and ability to work effectively with a culturally diverse campus population.
  
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  Detail-oriented.
  
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  Ability to respond to emergencies and stressful situations calmly.
  

Work Environment:
This position operates in a professional office environment and is required to use standard office equipment such as personal computers, printers, copiers, multimedia equipment, etc.
Physical Demands:
No unusual physical demands are required other than occasional walking deriving from field trips/site visits with students.
Position Type/Expected Hours of Work:
Full-time position of 35 hours per week, as per French CBA. Office hours are Monday to Friday, with occasional evening/weekend/public holiday work due to programmatic needs or emergencies.
Travel:
Occasional travel to St. John's locations in Rome and New York may be required.
Required Education and Experience:

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  Secondary school education supplemented by office training and minimum 4 years of relevant experience, or college degree supplemented by 2 years of relevant experience in a public-facing setting, preferably educational.
  

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  Knowledge of office procedures.
  
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  Familiarity with Microsoft Office suite.
  

Preferred Education and Experience:

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  1-3 years' work experience in higher education.
  
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  Familiarity with the U.S. higher education system.
  
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  Experience studying or living abroad.
  

Additional Eligibility Qualifications:

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  Authorized to work in the Schengen area.
  
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  Fluent in both French and English, both written and spoken.
  

Other Duties:
This job description is not comprehensive. Duties, responsibilities, and activities may change over time.
Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.
St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
To apply, visit https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/219499
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About St. John's University
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.
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