Program Assistant, IRIC

University of Idaho, United States

Updated: about 6 hours ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004425P
Position Title Program Assistant, IRIC
Division/College University Research
Department University Research
Location Moscow
Posting Context Statement
The Integrated Research and Innovation Center (IRIC) Program Assistant will help promote research success by managing the safe and compliant day-to-day operation of IRIC meeting areas and various labs. IRIC Assistant will interface with individuals of varying degrees of expertise and responsibilities in IRIC, including U of I faculty and staff, graduate/undergraduate students, safety and facility committees, facilities personnel, U of I biosafety officer and others to ensure institutional policies and procedures are followed by those operating in IRIC.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Compose, proofread, edit and distribute a variety of business documents and routine reports
  • Maintain schedules and event calendars
  • Coordinate logistics for regular travel and meetings
  • Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  • Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  • Manage inventory
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/research/faculty/research-assurances/contact-us

Position Qualifications


Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Bachelor’s degree
  • Familiarity with R25 scheduling system
  • Experience maintaining laboratory safety equipment
  • Experience in public higher education
  • Familiarity with public higher research facilities
  • Ability to effectively communicate (verbally and electronically) with faculty, staff, and students
  • Ability to analyze problems, interpret operational needs, and develop integrated solutions
Physical Requirements & Working Conditions
  • Must be able to lift, carry and/or otherwise move 50 pounds
  • Must be able to work in non-animal laboratories and be willing to work with biohazardous and other hazardous materials
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $20.00 per hour or higher commensurate with experience
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 05/10/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Please address all the minimum requirements in the Letter of Qualification . Preferential review of applicants to begin on May 24, 2024.
If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at [email protected] . To see additional information, please visit the ORED Jobs page here .
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

Similar Positions