Program Administrator (UCP 6), Germany Exchange Program

Updated: 3 months ago

Under the direction of the Director of Education Abroad and the Assistant Vice President for Global Affairs, coordinates and manages the day-to-day administrative activities and provides program support for the State of Connecticut and the State of Baden-Wurttemberg Exchange Program, and serves as an Education Abroad Advisor.   

This position is intended to serve dual functions: administrative support as well as graduate and undergraduate level program support.  The focus of the job is on coordinating the day-to-day administrative activities of the Connecticut and Baden-Wurttemberg, Germany Exchange Program as well as Education Abroad Advisor.  Incumbents are expected to work with a fair amount of independence, but within the goals and objectives established by the Director of Education Abroad and Assistant Vice President for Global Affairs.  Program support means advising program participants, monitoring and coordinating program activities, implementing recruiting strategies, outreaching to student internship sites, and networking with Connecticut institutional stakeholders.  Academic decisions, program direction and policy decisions, however, rest with the supervisors.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

  • Coordinates and manages education abroad administrative and technical support for program faculty, staff and students; resolves day-to-day administrative and logistical problems, which may include necessary arrangements for faculty, student and parent concerns, special events and other program needs.
  • Advises students on a select portfolio of education abroad opportunities countries/regions beyond Germany, processes and maintains application materials and works as a team member with Education Abroad to promote, advise and administer study abroad programs at UConn.
  • Performs all Baden-Wurttemberg Exchange Program operations; processes and maintains necessary paperwork, applications, records, including participant data and files required to support program; maintain computerized files and records.
  • Serves as liaison between program and other Connecticut and Baden-Wurttemberg University offices, external organizations and the public; works to develop industry connections to build program opportunities.
  • Works with business and industry partners in Germany to ensure Connecticut students are competitive in their application for internship opportunities.
  • Assists in planning outreach programs, orientation programs for students and parents, conferences, meetings, seminars, with responsibility to make all necessary arrangements, including travel, and coordinates events and details.
  • Responds to inquiries from program participants, students, faculty and others and explains program policies, procedures and requirements, making referrals as appropriate.
  • Compiles program and student data, prepares reports as needed, to aid in evaluating student progress and program effectiveness; recommends changes or improvements.
  • Coordinates recruitment of students or participants into the program; implements recruiting and promotional strategies and works with target population to develop applicant pool consistent with program goals and objectives, in assigned area of responsibility.
  • Assists in advising students or participants regarding academic program planning, course selection, compliance with scholastic standards, plans of study, course and graduation requirements; assists in coordinating course accreditation/certification procedures and grade reports.
  • Monitors compliance with program acceptance requirements; works with supervisor and others in reviewing admissions information, evaluating credits and recommending appropriate action for acceptance to the program.
  • Reviews and updates materials for the Baden-Wurttemberg exchange program and other programs in the portfolio.
  • Performs related duties as required.
  • MINIMUM ACCEPTABLE QUALIFICATIONS

  • Bachelor’s degree in German studies, international affairs, business, counseling, or other related fields.
  • At least four years related experience in education abroad programs, international student services, development, or international business.
  • Near native German language proficiency.
  • Excellent interpersonal skills and written and oral communication skills in both English and German.
  • Ability to perform responsible administrative functions.
  • Demonstrated ability in providing some combination of general educational support, effectively implementing recruiting strategies, advising program participants, interpreting educational records, developing programs, business development or related information.
  • Demonstrated ability to work independently and exercise sound judgment.
  • PREFERRED QUALIFICATIONS

  • Master’s degree in German studies, international affairs, business, counseling, and other related fields.
  • Ability to multi-task, problem solve and think creatively.
  • Demonstrated ability to work as a strong team member.
  • Demonstrated intercultural competence to effectively work with various constituents including domestic and international students, faculty,  staff, industry partners and others.
  • Experience working in professional schools, such as business and engineering.
  • APPOINTMENT TERMS

    This is a full-time, permanent position. The University offers a competitive salary and outstanding benefits including employee and dependent child tuition waiver at UConn, and a highly desirable work environment. The position has a tentative start date of July 1, 2017

    For additional information regarding benefits visit: http://hr.uconn.edu/benefits-summaries/   

    TO APPLY

    Interested candidates should submit a cover letter and resume that demonstrate how you meet the minimum qualifications and any preferred qualifications you may have for this position, and the contact information, including phone numbers, for three professional references. Please reference, Search # 2017461. Employment will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2017461)

    This job posting is scheduled to be removed at 11:59 p.m. Eastern time on May 15, 2017.

    All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .


    The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.


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