Program Administrator, HLAB

20-Feb-2024

Harvard Law School

65108BR

Job Summary

The Program Administrator (PA) is an essential part of this 12-person staff and 35+ student academically based clinical program at Harvard Law School. Visit our website to learn more about the Bureau’s work and mission . The PA performs a wide range of financial responsibilities and carries out administrative, supervisory, and support duties while upholding the Harvard Legal Aid Bureau’s tradition of student governance in the daily operations of the program. 

Position Description

As Program Administrator you will:  

• Support the classroom and clinical teaching including items such as assembling and producing class readers and training materials, managing Canvas pages for specific courses, arranging logistics for guest speakers and the like 
• Manage specific financial functions including the faculty allowance funds for Bureau-related courses, and additional academic and community outreach responsibilities, the litigation funds and the Bureau’s IOLTA client-trust accounts; oversee monetary reimbursements to staff and students as well as the purchasing of office supplies; run regular financial reports to ensure accuracy and budgetary adherence and contribute to budget preparation and the closing of the fiscal year 
• Compile data from multiple sources and prepare reports and statistics.  
• Manage and organize internal communication systems as well as electronic and physical filing system, including ensuring proper documentation and troubleshooting the case management program (LegalServer) 
• Identify and resolve problems relating to equipment and physical facilities and submit service requests to appropriate staff within the university or outside vendors. 
• Manage the Bureau’s translation and interpretation program 
• Help administer the intern program including hiring and supervision of interns and coordinating workflow for projects, and managing time approvals 

Basic Qualifications

Bachelor’s degree or equivalent experience. Minimum 3 years’ experience in administration, including project or program management.

Additional Qualifications and Skills

We are looking for people who have:  

• Advanced professional fluency in Spanish (reading, writing, speaking) is desirable  
• Professional fluency in Portuguese, Haitian Creole or other languages commonly spoken in HLAB’s client communities is helpful 
• Ability to work independently, take initiative, and make decisions on day-to-day priorities; attention to detail and follow-through 
• Excel and related database skills; ability to quickly learn additional computer applications  
• Flexibility and ability to manage multiple assignments from several sources, to prioritize while involved in simultaneous tasks under deadlines, stay calm under pressure and deal with frequent changes is essential 
• Strong interpersonal, communication and customer service skills; ability to work with a diverse, multi-cultural population of clients, students and staff 
• Previous experience with accounting and budgets an asset 

Additional Information

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
All offers to be made by HLS Human Resources. 

Work Format Details

While the position is based on site in Cambridge, MA, this role has the opportunity for a hybrid work arrangement (some combination of on site and remote), subject to business need and manager review/approval. Currently, the expectation is of 4 days on campus per week. All remote work must be performed within a state in which Harvard is registered to do business (CA, CT, GA, MA, MD, ME, NH, NY, RI, and VT)  

About Us

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School  is a place where you can thrive.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services, General Administration

Department Office Location

USA - MA - Cambridge

Job Code

357055 Admin Dept/Program Admin

Work Format

Hybrid (partially on-site, partially remote)

Department

Harvard Legal Aid Bureau (HLAB)

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Schedule

Evening and weekend hours are periodically required to meet student or client needs. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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