Procurement & Travel Coordinator

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

• Manages and processes Travel requests and Expense statements for students, visitors, coordinates and/or prepare employee travel requests/expense statements and review requests/expenses;
• Submits requests for reimbursement from the Foundation for department activities and employee expenses;
• Use & Maintain a University issued Purchase Card (pcard) and Travel Card (tcard) including reconciliation and documentation as per University policies;
• Book and arrange itineraries and logistics (lodging, ground transportation, airfare, etc) for student, visitor, event and group travel;
• Ensure funds are available in accounts for travel and purchase requests;
• Manage and process purchase reimbursement requests for employees and non-employees;
• Collect required receipts and documentation for all reimbursements. Use good decision-making skills to ensure costs are in compliance with university regulations;
• Secure goods and services for the Center through the use of University credit cards, purchase orders, and contracts;
• Manage and coordinate CATT events. Find on and off campus venues for events, organize logistics and catering for events;
• Use decision-making skills to ensure adequate documentation is provided for all requests, and be proactive in getting additional information if it is needed;
• Collects and deposits program revenue for CATT programs;
• Encumber travel and other expenditure transactions;
• Order and pick up materials, keys, and paperwork from other campus administrative offices or suppliers when needed;
• Maintain p-card files for the unit (hard copy and electronic).

Exempt Benefits Summary

• Bachelor’s Degree, or equivalent combination of education and experience.
• In lieu of a Bachelor’s Degree, an Associate’s Degree with 2 years, or a High School Diploma/GED with 3 years, of administrative support experience, is required.

• At least 2 years of professional experience in an education setting, with at least 1 year in procurement, travel, or related work.

• Well-organized, highly motivated, can keep multiple projects and responsibilities current, ability to multi-task in a fast-paced environment, and strong critical thinking skills (especially in situations where no clear precedent exists);
• Demonstrated attention to detail, independent thought, and proactive work style;
• Strong written and verbal communication skills;
• Proficiency with MS Office Suite.

• Previous experience finding backing documentation for expenditure;
• Previous upward progression in previous positions (promotions, additional higher level responsibilities, etc.);
• Previous experience tracking progress for tasks;
• Proficiency with Campus systems for finance, travel, and purchasing systems.

• Sedentary work.
• Consistently operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Capable of exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Substantial repetitive movements (motions) of the wrists, hands, and/or fingers from computer entry work.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Must be able to transverse the campus to attend meetings and drop off or pick up items from other entities on campus.
• Frequently communicates with faculty, staff and students who have inquiries at the front office desk. Must be able to exchange accurate information in these situations.
• Occasional travel required for conferences, events, and meetings.