PROCUREMENT SPECIALIST

Posting Details
Position Information

Posting Number	SRGV7556
Working Title	PROCUREMENT SPECIALIST
Number of Vacancies	1
Location	Edinburg, Texas
Department	Procurement Office
FTE	1
FLSA	Non-Exempt
Scope of Job	To provide professional advisory, and technical skills necessary to acquire supplies, equipment, and services required by the institution in compliance with all applicable laws, rules, regulation, policies and procedures. Primarily responsible for performing various tasks related to the Procurement Cycle from procurement planning through order fulfillment for routine procurements that require formal solicitation (ITB/RFP) and selection processes.
Description of Duties	• Assists customers in procurement planning and project coordination by providing budgetary/cost analysis, sourcing, technical & commercial recommendations, defining project scope and requirements, scheduling and risk/benefit analysis information. • Provides information to ensure customers’ understanding of purchase order/contract requirements and obligations including Customer’s responsibility, if applicable, for contract management and managing supplier performance. • Responsible for providing clarification of purchase order/ contract terms and requirements and/or identification of discrepancies and negotiation and resolution of disputes. • Actively engages in supplier sourcing and development activities including outreach to Historically Underutilized Businesses. • Prepares general bid/proposal documents including the development of appropriate specifications/requirements, evaluation and selection criteria and process, commercial and legal terms, and bidders list. • Coordinates and leads the bid/proposal evaluation process and prepares award recommendation for routine contracts. • Coordinates and assists in leading the purchase and contract negotiations developing appropriate strategies and tactics to minimize institutional risks and achieve best value. • Prepares purchase order/contract documents in accordance with approved templates/formats and ensures inclusion of all appropriate terms, conditions and requirements. • Issues purchase order releases and/or contract amendments consistent with the requirements of the agreement. • Monitors supplier and/or customer performance, as applicable, regarding compliance with contract requirements and Purchasing’ policies and procedures. • Ensures that all procurement documents (i.e., bids/proposals, correspondence, purchase orders, amendments, etc.) are complete and properly organized, filed, recorded, stored and archived in accordance with applicable policies and procedures. • Develops a strong partnership with customers to proactively understand their ordering habits and trends to assist with their needs. • Processes customer requisitions for routine purchase requirements. • Performs other duties as assigned.
Supervision Received	Specific supervision from assigned supervisor.
Supervision Given	May supervise assigned staff.
Required Education	Bachelor’s degree from an accredited University.
Preferred Education	Bachelor’s degree in Business Administration or a closely related field from an accredited University.
Licenses/Certifications	None.
Required Experience	One (1) year of purchasing experience.
Preferred Experience	Two (2) or more years of purchasing experience in a state agency, school, or University. Knowledge of State Purchasing Policies and Guidelines.
Equipment	Use of standard office equipment.
Working Conditions	Needs to be able to successfully perform all required duties. Usual office conditions.
Other	Strong attention to detail.
Physical Capabilities	N/A
Employment Category	Full-Time
Minimum Salary	Commensurate with Experience
Posted Salary	Commensurate with Experience
Position Available Date	05/14/2024
Grant Funded Position	No
If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement	It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants	Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information	UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Link	https://careers.utrgv.edu/postings/42876