Procurement Officer Specialist - Hospital Pharmacy

Procurement Officer Specialist - Hospital Pharmacy

Hiring Department: Hospital Pharmacy

Location:  Chicago, IL USA

Requisition ID: 1024387

Posting Close Date: April 19, 2024

Position Number: CF1310

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

This is a full-time and benefits eligible position. UI Health offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits .

Description:

Responsible for the procurement of formulary, non-formulary pharmaceuticals and supplies for the Department of Hospital Pharmacy Services in the most proficient and cost-efficient methods in compliance with the Pharmacy Practice Act of Illinois, and Statues of the University of Illinois.

Duties & Responsibilities:

• Responsible for the purchasing of pharmaceuticals, supplies, equipment, and services for Hospital Pharmacy Services; including non-regular product purchases and unique items.
• Prepares and solicits quotations, prepares bids specifications, obtains formal and informal quotations, researches pricing, assists with evaluation of and recommendation of bid awards, and facilitates contract awards and purchase orders; works closely with University purchasing, contracts, and payables.
• Assist clinical faculty with cost containment recommendations through the evaluation of therapeutic trends.
• Maintaining and tracking drug shortages, secures alternative sources for drug supplies when current vendors are unable to meet demand.
• Develops purchasing analysis and reporting tools to provide reports relating to Hospital Pharmacy purchasing.
• Analyzes requests for extensions or amendments to existing contracts and makes recommendations of approval or alternative solutions to management; participates in planning and negotiating sessions with suppliers and departments.
• Reconciles invoicing of products and services, investigates complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determines an appropriate action to resolve vendor/contractor grievances and claims against suppliers.
• Assists with reviews, analysis, and participates in the development and implementation of operational policies and procedures
• Establish and maintain par levels for drug inventory, including monitoring of outdated items, drug returns for credits, evaluating inventory returns, non-formulary drug tracking, and inventory control.
• Analyzes inventory levels to increase inventory turns and reduce waste.
• Serve as a liaison for borrow/loan of pharmaceuticals to hospitals in the vicinity.
• Supervises and/or oversees pharmacy stores staff and students; evaluates job performance and recommends personnel actions to leadership.
• Performs other related duties as assigned.

Minimum Qualifications Required: 

1. Any one or any combination of the following, totaling two (2) years (24 months) from the categories below of which one (1) year (12 months) must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer level of this series or in positions of comparable responsibility

AND/OR

B. College credit for course work in any field

• 30 semester hours equals six (6) months
• 60 semester hours or Associate’s Degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
• Master Degree or higher equals four (4) years (48 months)

2. Licensure by the State of Illinois Department of Financial and Professional Regulation as a Pharmacy Technician. 

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation