Procurement & Material Inventory Supervisor

Procurement & Material Inventory Supervisor
Job Number
Full/Part Time
Schedule
Salary
31451182 Full Time 8AM - 5PM $71,100 - $128,700
Position Information

The Procurement & Material Inventory Supervisor oversees the procurement, warehouse inventory, and material management functions on behalf of Facilities Services (FS). Under the general direction of the Assistant Director of Administrative Services, The Procurement & Material Inventory Supervisor ensures compliance with internal audit, UCR/UCOP policies, procedures, and guidelines as they pertain to the procurement, warehouse inventory, and material management functions. Conducts research to obtain the best vendor relationships, and sourcing to ensure the best price, quality, and availability for materials, products, and services related to Maintenance Repair Operations (MRO) Procurement; informs and educates Facilities Services of the unit about purchasing resources and constraints; collaborates with FS stakeholders to manage vendor relationships and a partnership with Central Procurement; serves as the primary point of contact for purchasing/material management inquiries and concerns. Prepares and/or supervises the preparation of approximately 6,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments. Responsible for maintaining large equipment inventory and the coordination of annual physical inventories. Monitors, measures, and creates reports on performance metrics as they pertain to the administrative services functions including but not limited to billing, finance, administrative, and procurement services. Develops and leads process improvement, and manages metrics and key performance indicators as they relate to unit responsibilities. The ASSET Administrative Services unit (6.0 FTE) provides administrative and operational support in the areas of business process and policy development; organizational administrative projects like computer inventory; systems and asset management; internal controls and audit; purchasing/procurement activities, billing; data analysis and reporting, material management in the form of the facilities stock inventory program. The Administrative Services unit manages the business operations of the work order system infrastructure for Facilities Services; manages the material & tool inventory stock program with a value of $825K; transacts recharge billing of approximately $20M in revenue for work orders and premium service billing, over $24M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and over 1,000 Pro-Card transactions; analyzes, audits and reconciles transactions in accordance with service agreements.

The full salary range for The Procurement & Material Inventory Supervisor is $71,100.00- $128,700.00 annually. However, the expected pay scale for this position is up to $84,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Education
Education Requirements
Degree
Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
Certifications
Certification
Requirement
Professional certification. Preferred
Procurement Certification such as CPM, CPP, CPPO or equivalent Preferred
Experience
Experience
Requirement
4 - 7 years of related experience. Required
Previous experience with procurement, inventory/warehouse management. Required
Experience with UC system and familiarity with UC Policies and Procedures. Preferred
Previous experience with accounting, supply chain management, procurement/contract administration or finance. Required
Previous experience with maintenance repair operations (MRO) procurement. Required
Previous supervisory/managerial experience. Preferred
Special Conditions
Special Condition
Requirement
Hired candidate must successfully pass a background check through the DOJ and FBI prior to appointment start date. Required
Minimum Requirements

Demonstrated effective written and verbal communication skills.
Demonstrated effective interpersonal skills required in interacting with both internal and external resources.
Full knowledge of the purchasing function.
Supervisory skills required to lead purchasing group in department ensuring adherence to purchasing practices and guidelines.
Analytical skills necessary to evaluate the cost effectiveness of purchasing options.
Knowledge of procurement policies, the organization's departments and operations, and Federal Acquisition Regulations.

Preferred Qualifications

Knowledge of Contract & Grant and EHS Regulations and Policies and Procedures as they apply to purchasing, reimbursements and accounting

Working knowledge of university procurement and accounting policies and procedures as they relate to high value, low value purchasing, corporate card activities, etc.

Ability to work independently, organizing and processing detailed work, with changing priorities, time constraints, frequent interruptions and general supervision

Skill to analyze and determine appropriate policy, how to best process request, whether additional information is needed, how best to obtain additional information, and when to consult with colleagues, supervisor, and/or experts in central Purchasing or Accounting.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details