Post Award Finance Specialist (Research Services Professional) OPEN RANK

Job Summary:

This position will serve a critical role in the fiscal management and oversight of Grant and Clinical Trial operations within the Department of Surgery (DOS) post award program. This position will provide technical and financial expertise to the Principal Investigators (PIs) and their designees, as well as producing financial reports for the DOS Research Services Program Manager. This position will work closely with the Research Services Program Manager, PIs and key research staff with the department to ensure accurate grant and clinical trial contracting. This position will also interact and collaborate closely with the Office of Grants and Contracts (OGC) on billing and financial reporting.

Key Responsibilities:

Financial Reporting (33%)

• Develop and maintain reporting tools to forecast funding and spending per PI, lab or other cohort
• Deliver monthly financial reporting and projections to PIs
• Host regular meetings with PIs to advise spending trends and strategic planning
• Confirm accuracy of budgets against award documents
• Confirm accuracy of collected revenues against invoices
• Provide expense documentation as required by award to OGC
• Maintain reconciliation processes and communicate findings to the PIs
• Run payroll reports to confirm funding and distribution; investigate and resolve errors by working with Payroll and Benefits

Financial Transactions (33%)

• Prepare and submit payroll expense transfers, payroll expense transfers benefits only, and personnel funding entries as needed
• Review clinical trial coordinator time reporting with Clinical Research Manager, and make funding updates accordingly
• Prepare and submit journal entries to distribute funds
• Prepare and submit purchase orders for external institutions serving as subcontractors to CU
• Review and submit subcontractor invoices
• Assist faculty with electronic Personal Effort Report (ePERS) certification for time-reporting spent on research grants and clinical trials

Award Management (34%)

• Extract data using InfoED to collect and store proposal and award documentation
• Prepare Other Support documentation (AKA Current and Pending Support) for project personnel, build budget revisions, and create budget justifications as needed
• Request PreAward speedtypes for incoming awards
• Review award documents with the PI, making note of any special restrictions
• Develop and maintain a comprehensive calendar that includes all award start, end and renewal dates, as well as progress report and final report submission deadlines
• Interface with OnCore to track patient visits, medical procedures, and other recurring administrative fees for invoicing purposes
• Prepare and submit requests for award no-cost extensions, revised budgets, key personnel changes, change of scope, and financial reporting directly to sponsors or through OGC
• Prepare and submit financial invoices to industry sponsored clinical trials per terms of individual contracts and track clinical trial payments
• Process close-out paperwork for grants and clinical trials

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.  

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Welcome to the Department of Surgery. Our mission is to make a positive contribution to each person’s life. Through care, curing, compassion, and hope, we strive to improve the lives of our patients, their families, those we work with, our community, and the world. 

Our department consists of surgeons and researchers who are known for their work nationally and internationally. Alongside these individuals works a support system of administrative personnel who are unmatched in their efforts as we all dare to be exceptional. Through our collective work, we are innovating surgical care, finding cures through discovery, and educating the world’s future surgical leaders.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Minimum Qualifications – Intermediate Pro: 

• A bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution.
• One year of professional level experience in sponsored project administration.  

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Minimum Qualifications – Senior Pro: 

• A bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution.
• Two years of professional level experience in sponsored project administration.  

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working with University of Colorado systems: Peoplesoft, HCM, M-fin reporting, CU Marketplace, InfoED.
• Two or more years’ experience reviewing and analyzing financial reports.
• Experience with Uniform Guidance Code of Federal Regulations (CFR 200) and NIH GPS
• Experience with Clinical Trial Management and research grants
• Advanced understanding of Microsoft Office, especially excel

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Demonstrated ability to use spreadsheets, word processing, email and calendar software.
• Experience using integrated accounting, purchasing and payroll system.

How to Apply:

For full consideration, please submit the following document(s):

1.    A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)

2.    Curriculum vitae / Resume

3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: THEO ECKHARDT, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 7. Those who do not apply by this date may or may not be considered. 

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as TBD.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .