Post Award Administrator

The School of Nursing is seeking a qualified Post Award Administrator who will serve as a member of the grants team and will report to the Grants Manager. The Post Award Administrator is responsible for maintaining accurate accounting records, and resolving complex issues for departmental sponsored research and discretionary funds. Candidate is responsible for monitoring account activity, reconciling monthly financial statements and encumbrance reports, preparing budget modifications, cost transfers, salary allocations, progress reports, sub account, and sub award agreements. Will review and approve requisitions, purchase orders, invoices, contracted service agreements, Concur/travel expenses, and OneCard charges. Will develop recommendations for resolving account discrepancies by analyzing account activity. In addition, candidate will maintain effort allocation records for salaried and biweekly personnel, reconcile labor distributions, resolve effort discrepancies, coordinate effort certification, and review funded effort analysis. Will be an active participant in special projects, internal audits, and innovative processes to improve operations. 

Bachelor’s degree in Accounting or related discipline with 2 years relevant experience.

Proficient in Microsoft Excel, Access, and Word.

Only candidates that submit both a resume and cover letter will be considered. 

Performs post-award accounting duties for complex grants and contracts. Monitors account activity, performs internal audits, resolves complex issues, and provides policy and procedure interpretation. Prepares complex government reports and reviews routine reports. Facilitates accounting techniques and procedures to improve operations. Assists with managing special projects and budgeting functions.

Performs University system actions: 

- Account activations and close outs
- Concur and Panther Express approvals
- Salary wage and non-salary cost transfers
- Participant payments
- Sub award requests
- Salaried Personnel Activity Reports
- Effort Compensation Compliance

Prepares account activations, coordinates sub accounts and sub awards with collaborators, issues monthly financial reports with updated actuals and encumbrances, monitors expense activity, provides faculty with financial guidance, and handles account close out.

Maintains activity log for effort and salary allocations, updates salaried personnel activity reports, reconciles actuals to budget, resolves discrepancies, and communicates with departments regarding effort certification schedules and deadlines.

Ensures accuracy and adherence to budgets, sponsor terms, federal regulations, policies, and procedures; provides guidance to faculty and staff to ensure best practices. 

Updates and maintains databases and accounts, prepares reports for federal and sponsoring agencies, coordinates correspondence with external organizations, and monitors compliance with sponsor requests related to applications and progress reports.

Serves as department liaison to University central offices of sponsored research, research accounting, and financial compliance.

Mostly sedentary computer work, but must traverse office building and possibly other locations across campus. May require lifting up to 25 lbs.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.