Pitt Research Shared Services Research Administrator I (Hybrid)

The University of Pittsburgh's Office of Sponsored Programs is seeking a Pitt Research Shared Services Research Administrator I to support the Office of the Senior Vice Chancellor for Research (SVCR), Katz Graduate School of Business (Katz), School of Law (Law), and Graduate School of Public and International Affairs (GSPIA). This position is responsible for pre-award processes for sponsored project submissions in SVCR, Katz, Law, and GSPIA as well as all post-award accounting and compliance. This position reports daily to the Office of Sponsored Programs Shared Services Research Administrator II. Work is performed under daily direction of the Pitt Research Shared Services Research Administrator II with broad oversight by the Vice Chancellor of Sponsored Programs and Research Operations and a dotted reporting line to the GSPIA Director of Finance. The position also works closely with other Dean’s office finance and administrative staff. Incumbent interacts routinely with faculty and staff, funders, and internal and external stakeholders, to identify opportunities and obtain funding for SVCR, Katz, Law, and GSPIA’s research agendas. The incumbent will administer the grant preparation and submission process for SVCR, Katz, Law, and GSPIA personnel and will ensure compliance with all applicable internal and external processes and procedures. Managing post-award financials, incumbent will create, reconcile, and monitor SVCR, Katz, Law and GSPIA sponsored project accounts and associated subawards. Using financial software and data, incumbent will analyze and report performance data for sponsored grant activity, as well as broader non-sponsored research funding. Incumbent will use a range of Pitt, unit-specific, and external systems related to proposals, information management, reporting, and searching for funding sources. Administrator will assist with the preparation of Salaried Personnel Activity Reports (SPARs) and the reporting of Graduate Student Researcher (GSR) appointments.

Performs pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential functions involve heavy public contact with government agencies, private organizations and foundations as well as Pitt central offices. Must have excellent client services and interpersonal communication skills. Must be able to effectively communicate, write, and understand data and procedures. Sufficient mobility to visit with clients on and off campus.

Position is primarily sedentary but will require travel on and off campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.