Personnel Analyst

Job Opening ID: 65606
Reports To: Department Manager
Working Title: Personnel Analyst
Department: Mathematics
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 007595
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The mission of the UCI School of Physical Sciences is to uncover fundamental truths and to provide transformative discoveries that improve the world. Physical Sciences is home to the world’s first department dedicated to studying climate change, and to physicists hunting for the fundamental building blocks of the university. We are home to mathematicians studying the evolutionary behavior of viruses, and home to many others. Our aim is to deliver scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. Our students thrive in a diverse environment of inclusive excellence and our alumni lead top companies around the world. The Mathematics Department is comprised of 43 senate faculty, 24 non senate faculty, approximately 700 undergraduate students, and 100 Ph.D. students. A highly productive and influential department on campus, the Mathematics Department is a workplace environment that strives for strong service, excellence, while inspiring creativity, teamwork, knowledge, professional development, and support for all its constituents. The department provides an educational, supportive, challenging, engaging, and rewarding atmosphere where collaboration and innovation both thrive. This position will begin full time on-site. After assessing work productivity throughout the six-month probationary period along with satisfactory progress and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within the department’s business needs.

 

The Personnel Analyst in the Department of Mathematics in the School of Physical Sciences provides the primary analytical and administrative foundation in all matters related to academic and staff personnel and payroll management for the department. This position is a human resources professional that uses organizational policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity. This position is responsible for department academic and staff personnel administration, and assisting with the annual review processes, and the recruitment, selection, and appointment of academic and staff personnel. The Personnel Analyst advises the Department Chair and Department Administrator in administrative matters including confidential departmental matters, provides administrative analysis related to academic and staff personnel management. Has independent responsibility relating to non-citizen immigration procedures and applications for temporary visas, H-1b, and permanent resident applications. Interprets policy and develops/implements procedures to ensure compliance and support effective and efficient personnel operations. Serves as primary department contact and expert in UCPath transactions and is responsible for developing efficient business practices around supporting documents, entries, tracking, and transactions. Effectively works with the Physical Sciences Dean’s Office, Academic Personnel, International Center, Human Resources, and Payroll Office for resolution of a variety of complex personnel issues. Maintains statistical data and files, personnel and payroll records.
 
Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 

The expected pay range for this recruitment is $29.26 - $34.77 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $29.26 - $51.29 (Hourly Rate).

 

Department Website:

https://www.math.uci.edu/

 

Required:
 

• 1-5 years of experience in Human Resources or personnel administration, or an equivalent combination of education and experience.
• Bachelor's degree in related area and / or equivalent experience / training.
• Analytical skills to conduct analysis and develop recommendations; demonstrated organizational skills and problem-solving skills. 
• Working knowledge of other areas of HR and Academic Personnel. 
• Ability to work independently; with appropriate initiative, resourcefulness and leadership abilities. 
• Impeccable attention to detail, ability to proof read and edit one’s own and other’s work to produce error free documents. 
• Ability to work towards long- and short-term goals; maintaining and tracking progress through completion and follow-up. 
• Experience with conducting detailed analysis and providing feedback and recommendation communications to department staff and unit management. 
• Demonstrated organization, problem solving, and communication skills. 
• Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. 
• Demonstrated ability to quickly learn and adapt to verbal instructions and concepts. 
• Demonstrated strong interpersonal skills to interact effectively with campus administrators, faculty, staff, and students from a variety of ethnic, social, and educational backgrounds and to provide information, identify problems, and develop solutions. 
• Demonstrated skill to assess priorities in order to complete work in a timely manner in an environment of deadline constraints, competing priorities, and heavy and changing workload. Demonstrated ability to handle difficult or volatile situations / individuals effectively. 
• Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications. 
• Demonstrated interest in professional development, to independently identify knowledge gaps and/or opportunities to enhance job performance and contributions.

 

Preferred:
 

• Knowledge of functional areas, including but not limited to Human Resources, Academic Personnel, Timekeeping, International Scholar employment. 
• Basic knowledge of and ability to apply / interpret organization and university policies and procedures which govern academic HR. 
• Knowledge of organization, university, and departmental formal and informal policies and procedures and understanding of variances to stated policies. 
• Knowledge of human resources management systems and other related business software programs and systems (ex. PeopleSoft, UCPath, TRS). 
• Knowledge of unit academic culture and educational goals of discipline(s) served.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]