People & Culture Specialist - TFGH

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

As a People and Culture Specialist, the primary focus of the role is to ensure the efficient administration and coordination of various HR processes, initiatives, and programs. The role encompasses multiple responsibilities, including performance management, offboarding, leave of absence administration, training and development, employee relations, and active participation in employee programs such as ELEVATE Mentorship, C.O.D.E., and CREW. The role is pivotal in HR coordination and administration, serving as employees' first point of contact and providing essential support and information related to leave of absence, offboarding, performance management, and learning and development. The People and Culture Specialist is critical in fostering a positive and efficient HR environment.

 

The Task Force for Global Health, based in Atlanta and founded nearly 40 years ago to advance health equity, works with partners in more than 150 countries to eliminate diseases, ensure access to vaccines and essential medicines, and strengthen health systems to protect populations. For more information, visitwww.taskforce.org.

 

KEY RESPONSIBILITIES:

• Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures.
• Interprets policies and works with appropriate staff to effectively resolve human resources issues.
• Provides guidance to managers and supervisors regarding employee leave policies.
• May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hire and applicant tracking paperwork.
• Ensures the accuracy and completeness of employment documents.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation.
• Maintains databases, records and files and prepares reports.
• May assist with budget preparation and monitor expenditures for specific areas.
• Performs related responsibilities as required.
• Coordinating and administering HR training initiatives, programs, and special events, requiring a keen eye for detail in logistics and coordination.
• Responsibilities involve scheduling HR programs and events calendars, developing, reviewing, and proofing event materials, and ensuring effective communication with internal and external colleagues.
• Assisting with planning activities, collaborating with the Senior Manager to provide input on initiatives and programs. This includes coordinating the planning and execution of performance management cycles and annual learning and development schedules.
• Responsible for generating reports and conducting data analysis, focusing on offboarding and performance management events and ad-hoc projects.
• Administers all leave of absence cases. This involves working with external contacts to plan, process, and manage claims and updating managers and supervisors throughout the programs.
• The attention to detail is crucial in handling these cases effectively.

MINIMUM QUALIFICATIONS:

• Two years of college coursework, and three years of office administration experience which includes two years of human resources experience, OR an equivalent combination of education, training and experience.
• Knowledge of various personal computer software packages.

PREFERRED QUALIFICATIONS:

• A bachelor's degree in Human Resources, Business, or a related field.
• Demonstrated knowledge and understanding of HR laws and regulations, highlighting the importance of compliance in their role.
• Advanced knowledge of MS Office and Google suite. Working knowledge of PeopleSoft, BambooHR, Google Workspace, Cvent, Trello,and Kronos.
• A customer service-oriented mindset, empathy, and a commitment to addressing employee needs contribute to a positive HR experience for all staff members.
• The ability to navigate evolving situations and proactively adjust to new challenges is a valuable attribute.
• Strong organizational skills are crucial, given the role's emphasis on coordination and administration.
• The specialist will manage multiple programs, events, and HRIS data, requiring prioritizing tasks and meeting deadlines efficiently.
• Accuracy is paramount in HR administration, and the specialist must pay close attention to detail in event planning, data entry, and record-keeping.
• The ability to spot errors and ensure precision in all aspects of the role is essential for success.
• HR issues can be complex, and the specialist should demonstrate strong problem-solving skills. This includes analyzing situations, identifying solutions, and making informed decisions, particularly in areas such as leave of absence claims administration.
• Given the sensitive nature of HR functions, the specialist should exhibit high integrity and ethical conduct. Upholding confidentiality and handling HR matters with discretion are essential components of the role
• A candidate with a genuine interest in human resources, demonstrated by aspirations to grow within the HR field, pursue HR certifications, or stay abreast of industry trends, would bring added value to the role. This passion for HR can drive continuous improvement and innovation within the organization.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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