PEAK - Senior Administrative Support Specialist

Working in the University Libraries dean's office in the Bizzell Memorial Library, the Senior Administrative Support Specialist provides public-facing administrative support for the dean's office and individual support to senior administrators.  As a key member of the administration support team the position completes a wide range of duties geared toward assisting visitors to the library dean's office, coordinating room reservations with University Libraries, supporting library projects, coordinating events, and assisting with fund-raising activities and events.  The position provides support for library communications, including producing flyers, posters, signage and editing publication content.

Essential duties include but are not limited to: 

• Provides administrative support including resolving routine questions/problems, file maintenance, scheduling appointments, front-facing reception, and report preparation.
• Maintains confidential information.
• Schedules appointments for office personnel.
• Receives incoming calls and makes calls as needed.
• Serves as a contact person for the dean’s office.
• Provides information regarding library services.
• Monitors and orders supplies for the office.
• Prepares reports for library administration.
• Opens, routes, and prepares incoming and outgoing mail.
• Plans and organizes meetings and events.
• Makes travel arrangements for library personnel and invited visitors.
• Supports library communication efforts.
• Supports special projects as assigned

 

Job Requirements

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 Required Education: High School Diploma or GED AND: 

• 24 months of office, clerical or administrative experience

Equivalency Substitution: Will accept 48 months experience in lieu of Bachelor's degree for a total of 72 months experience.

Preferred:

• Bachelor's degree
• Advanced writing and editing skills

Skills:

●     Excellent oral and written communication skills
●     Ability to work with diverse groups of people in a respectful, equitable and inclusive way
●     Strong technology skills including Microsoft Office products (Word, Outlook, Excel, PowerPoint)
●     Ability to work independently and collaboratively
●     Excellent organizational and time management skills
●     Experience building and sustaining effective interpersonal relationships and working collaboratively in a fast-paced environment.
●     Ability and desire to perform a number of different types of tasks through a given work day, ranging from handling urgent requests to working on long term projects.
●     Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries