Payroll Associate

Job Posting Title:

Payroll Associate

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Hiring Department:

Payroll Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements.  This position is open to a hybrid work arrangement for workers in the Austin area.

Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly, and off-cycle payrolls for employees of the university. To learn more about our department, visit payroll.utexas.edu.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll enjoy working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Serve as part of the Payment Team in Payroll Services, primarily responsible for overseeing employee gross pay in the Workday system. Understand payroll impacts of employee jobs, compensation plans, allowances, one-time payments, pay from time tracking, and retroactive transactions.

Responsibilities

• Assist with processing and completing the semi-monthly, monthly, and off cycle payrolls via the Workday system. Work with other Payroll Team members to process On Demand payments, Pay Input, and Manual Payments as needed in order to generate accurate pay to employees. Maintain central repository of supporting documentation to include audit, exception reports, and work papers.
• Assist in reviewing semi-monthly retro reports and in creating unsupported time entry EIBs to ensure payments are accurate and comply with appropriate policies and laws.          
• Communicate with departments and employees regarding the leave payout process        
• Monitor leave payout reports and process payments on off-cycle payrolls as appropriate.       
• Serve as a primary contact for monthly gross pay inquiries, assisting both departments and employees. Review employee records and reports in order to research and respond appropriately. Provide excellent customer service in both written and verbal communication in a high volume and fast-paced environment via email, phone calls, or in person. Monitor email and On Demand requests for pay inquiries and issues and respond accordingly. Problem solve and resolve employee paycheck discrepancies.             
• Review monthly retro reports to identify unsupported events and create EIBs to process any payments. Identify issues, and work with other Payroll Team members to resolve. Collaborate with departmental contacts, Human Resources, Accounting and Financial Management, the Workday Program, and other business process owners as needed.      
• Other related functions as assigned.

Required Qualifications 

High School diploma and at least one year of monetary experience. Additional requirements include: Ability to work as a team member; Excellent customer service experience, including written and verbal skills; Demonstrated accuracy, organizational skills, and attention to detail; Ability to work independently, effectively, and exercise good judgement; Drive for process improvement; Professional demeanor and ability to maintain punctual, dependable hours. Competency with Microsoft Word, Excel, and Outlook; Knowledge of Payroll, HR Compensation, and Accounting concepts.

Equivalent combination of relevant education and experience allowed.

Preferred Qualifications

Bachelor's Degree; More than two years of payroll experience; Experience with Workday HCM, Time, Absence, Compensation, and/or Workday Payroll; Highly motivated self-starter; Familiarity with UT-Austin policies, practices and administrative functions; Familiarity with the university’s Mainframe System (DEFINE) and/or other university systems. Proven analytical skills; Proficient use of Microsoft Excel. Experience managing complex processes and building in controls to promote efficiency and consistency. Experience writing and developing system documentation and guidelines.

Salary Range

$49,000

Working Conditions:

• May work around standard office conditions
• Repetitive use of a keyboard at a work station
• Use of manual dexterity
• Additional hours required during peak periods

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information including email addresses; References submitted should be professional and not personal and at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.