Payroll Assistant / Trainee (NY HELPS)

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages 17,300 diverse students in eight schools and colleges across three campuses. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

ANNOUNCEMENT OF CLASSIFIED SERVICE VACANCY

The following vacancy exists in the classified service and may require eligibility from a competitive civil service list.

Job Description:

Vacancy #: WF230085

Apply by:  March 7, 2024

Title:  Payroll Assistant / Trainee 

Location:  Human Resources

Salary:  $40,193

Grade: CSEA SG-9

Work Schedule: Monday - Friday, 8:30am-4:30pm (Optional Summer Hours 8am-4pm)

Duration: Permanent

Requirements:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

MINIMUM QUALIFICATIONS (NY HELPS):  

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position:

NY HELPS Trainee Level:  1 Year Traineeship starting salary $34,152  (There are no minimum education or experience requirements).

NY HELPS Full Level: Starting salary $40,193 (One year of payroll experience, which included computing time worked, salaries, and deductions).

MINIMUM QUALIFICATIONS COMPETITIVE:

Payroll Assistant Trainee (1 year traineeship equated to grade 6):  Reachable score on the Civil Service Exam List for Payroll Assistant Trainee, (Beginning Office Assistant) OR one (1) year permanent, contingent permanent or 55b service in a title deemed eligible for transfer to Payroll Assistant Trainee under Section 70.1.

Payroll Assistant (Grade 9):   Permanent appointment with one (1) year of service as a Payroll Assistant OR one (1) year permanent or contingent permanent service in a title deemed eligible for transfer to Payroll Assistant under Section 70.1, OR be a former state employee eligible for reinstatement to Payroll Assistant.  

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.

NY HELPS Summary:

*For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Information:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml 

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made.  If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Application Instructions:

To apply for this position, please submit a resume.  Applicants are also encouraged to provide a cover letter.

Applicants may apply as follows:

Email (Preferred): [email protected] (indicate Vacancy #WF230085 in the subject line)

Postal Mail (to the below address):

Office of Human Resources, Classified Services
Vacancy #: WF230085, Payroll Assistant / Trainee, Human Resources
1400 Washington Avenue, UAB 300
University at Albany
Albany, NY 12222

Hand-Carry to the Office of Human Resources (during business hours), located at:

1215 Western Avenue
University Administration Building, 3rd Floor, Suite 300
Albany, NY 12203