Payroll Assistant - Temporary Leave Replacement - Southampton Hospital - Hampton Bays Office

Position Summary

The Payroll Assistant will support the Human Resources and Payroll function to insure employee records and pay data is accurately recorded and maintained within the HR and Payroll system. The Payroll Assistant will support the Payroll Manager with payroll processing, administrative tasks and special projects.

This is a leave replacement that can end at any time. 

Duties of a Payroll Assistant may include but are not limited to the following: 

• Supports bi-weekly payroll process and is able to process all aspects of payroll in an accurate and timely manner.
• Accurately inputs and records salary changes in accordance with policy and CBA's in a timely manner.
• Processes retroactive payments, off-cycle checks, and other CBA-related payments.
• Manages direct deposit and e-stub program effectively.
• Administers and processes invoices for voluntary benefit programs including AFLAC, short-term disability, and supplemental life insurance. Insures employee deductions and premium payments are reconciled and coordinates payment for employees on leave in a timely manner.
• Processes monthly benefit invoices for short-term disability, long-term disability, and Life/AD&D insurance programs in an accurate and timely manner.
• Respond to requests for verification of employment and any related requests for employee wage and employment history information.
• Provides data to the Union for employee benefit eligibility or employer contribution purposes.
• Addresses correspondence regarding wage garnishments and levies and processes in payroll as necessary.
• Provides payroll data in conjunction with annual audits or other reporting requirements.
• Accurately reconciles employee benefit and seniority records in conjunction with employee leaves of absence as per CBA and policy.
• Provides administrative support including the maintenance of payroll/employee records and assistance with payroll-related inquiries, report generation, and analysis.
• Supports additional HR and Payroll duties or projects as necessary.

Qualifications

• High School diploma/ equivalent required. Bachelor's degree in Business or related field preferred.
• Prior experience in a business/office setting required, preferably in a Human Resources or Payroll capacity.
• Strong quantitative skills and attention to detail.
• Computer literacy with an emphasis on MS Office. Comfort with learning new technologies.
• Excellent customer service, interpersonal and communication skills required.
• Ability to prioritize, multi-task, and be teamwork-oriented.
• Position is located in Hampton Bays.

Special Notes : Resume/CV should be included with the online application.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary. 
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. 

*The hiring department will be responsible for any fee incurred for examination.

Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Company Overview:

Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees).

StaffCo is a Professional Employer Organization, commonly referred to as a PEO. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including the day-to-day direction and supervision of work. StaffCo is fully responsible for providing all Payroll and Human Resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all benefits for which one is eligible.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.  

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.