Payroll Administrator

Details

Posted: 25-Feb-24

Location: Princeton, NJ, US, 08544

Type: Full-time

Salary: Open

Categories:

Other Staff/Administrative

Internal Number: 237205755

Payroll Administrator
US-NJ-Princeton
Job ID: 2024-18381
Type: Full-Time
# of Openings: 1
Category: Administrative Support
Princeton University
Overview

Campus Dining, a division of University Services, is a dynamic and progressive culinary organization responsible for the food program management in residential dining halls, retail venues, and catering across campus. The residential dining program consists of six colleges, the graduate school, and a kosher facility. Catering offers the campus community a broad range of services including high profile receptions, full-service dinners, catering delivery service, and a newly developed food truck, which currently offers two separate menus. The retail dining program consists of seven cafes, a food gallery located in the Frist Campus Center, a convenience store, Prospect House â“ the Universityâ™s faculty and staff club, Palmer House â“ a nine-bedroom guest house, and athletic concessions.

Nutrition and sustainability are important initiatives of Campus Dining. Menus provide options for a healthy diet and promote well-balanced meals. Campus Dining also operates an Allergy Awareness program to assist guests with special dietary needs. In addition, through Campus Diningâ™s Sustainability Initiative, thoughtful consideration is given to the broader context of social and environmental issues surrounding food production, distribution, and preparation.

The Campus Dining food program is culinary-driven based on culinary principles of healthy and sustainable menus. The food program focuses on scientific research, innovative menu concepts, and food and ingredients. Menus are globally inspired and plant-centric which celebrate cultural diversity and discovery. Campus Diningâ™s Culinary Council and a team of Food and Beverage professionals develop unique memorable experiences for our students, faculty, and staff. Campus Diningâ™s vision for the future engages our campus community in activity-based learning.

Our guiding principles are:

• Team and People: to inspire our team of hospitality professionals
• Service Excellence: to deliver excellence in food and beverage service and production
• Efficiency and Effectiveness: to continually develop innovative solutions that are fiscally responsible while being sustainable for our community, health, well-being, and the environment.

Reporting directly to the Senior Associate Director of Finance, the Payroll Administrator provides accurate payroll service by working closely with the directors, managers, supervisors and the Finance & Treasury (F&T) payroll staff, and serves as the central point of contact for over 400 employees within Campus Dining and will have responsibility for one direct report, Department Office Support II.

The Payroll Administrator must be able to: provide ongoing training and development opportunities for senior leadership, front-line managers and student managers; correspond with appropriate urgency to situations that arise; solve problems efficiently and effectively; have integrity and discretion in handling sensitive and confidential information; and be the consummate professional in interacting with all levels of individuals internally.

Responsibilities

Payroll

• Serve as main point of contact for Princeton Universityâ™s Time and Absence Management System (TAM)
• Verify, authorize, and manage accurate payroll data and labor accounting via timesheets and TAM for bi-weekly, casual, temporary staff, and student employees
• Conduct ongoing payroll training for managers and student workers
• Prepare payroll summary reports for monthly financial statements, budget projections, and other analytical requests, as required
• Enter appraisal scores in the Salary Administration Module (SAM) for annual pay increases

Compliance

• Conduct regular unit audits for accuracy and function related to payroll and other financial & Human Resources reporting systems/structure
• Ensure compliance and adherence to all University policies and contractual requirements
• Complete staffing forms for Human Resources including: new hires, salary changes, job transfers, promotions, terminations, retirements, resignations and leave of absences (LOAs)
• Administer Annual Policy Notifications, Confidentiality Agreements, and Disclosure and Certification Forms
• Partner with Human Resources managing short-term disability, workers compensation, Family Medical Leave Act (FMLA), LOA, et al.
• Review and validate Campus Dining time accruals for vacation and bundled time balances ensuring compliance with SEIU Local 175 contractual commitments
• Prepare Unscheduled Occurrence and Lateness Reports for management
• Coordinate all temporary staffing hires with managers and approved staffing agencies
• Attend relevant training classes and stay current on policies, procedures and processes pertaining to Human Resources functions, employee payroll management, and compliance

Other

• Oversight and responsibility for one direct report, Department Office Support II
• Effectively partner with campus colleagues to resolve highly complex issues, as needed
• Manage Campus Dining departmental vacancies and job postings in collaboration with Human Resources and Campus Dining management
• Prepare and track job requisitions for the talent acquisition team and maintain the Campus Dining employee seniority database
• Prepare formal communications notifying employees of vacation and bundled time balances, essential status, LOA option for grandfathered AYE employees, and management appraisal notification
• Assist and respond to inquiries regarding pay, bundled time balances, vacation time, I-9 compliance and OHR Self Service
• Hire and onboard new employees via departmental orientation
• Serve on various ad hoc committees relating to employee hiring, Peoplesoft, Time Clock Plus (TCP), SEIU Local 175, summer transfer program and Human Resources policies
• Attend SEIU/ HR Management Team weekly meetings
• Maintain monthly vacancy report

Qualifications

Essential Qualifications / Job Specifications

• Bachelorâ™s degree required, or equivalent work experience
• 3-5 years of payroll work experience required
• Highly motivated with very strong attention to detail and adept at managing large amounts of highly confidential data
• Outstanding organizational, prioritization, and multi-tasking skills
• Experience working in a fast-paced environment with frequent interruptions and the ability to easily change gears and reprioritize
• Excellent oral and written communication skills
• High level of competency with desktop computing tools such as Word, Excel and with system applications such as PeopleSoft, Labor Accounting and Time Clock Plus (TCP)
• Strong customer service focus with an emphasis on outreach to managers, staff and students while listening to and understanding the unique needs of each employee
• Ability to maintain excellent working relationships with colleagues and team members across multiple departments
• Foster a culture of trust, engagement, and team building
• Ability to work nights and weekends, as needed
• Position designated as â˜Essential personnelâ™
• Valid Driverâ™s License
• Management experience preferred

____________________________________

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI237205755

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About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.
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