Operations Manager

Available Title(s):

1143-NN_ADMINPRO - Finance/Budget Manager, 1143-YN_ADMINPRO - Finance/Budget Manager

Business Title:

Operations Manager

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Division of Governmental Studies and Services (DGSS) is a university outreach unit within Extension’s Community and Economic Development Unit (CED). It provides applied social science research, technical assistance and training to government agencies and select non-profit entities in Washington and the Pacific Northwest region.

The occupant of this position will be responsible for the fiscal management of all budgets active within DGSS. Additionally, this position provides support, as needed and specified in operating agreements, for the WSU Extension Community and Economic Development (CED) Program Unit.

Manage Financial Activities

Manage DGSS financial activities; coordinate with various university budget and fiscal offices to ensure adherence to policies and procedures; work with Director to develop, implement and monitor budgets to establish short and long-term plans and goals; oversee and assist in preparation and submission of grant and contract proposals; prepare and provide financial reports.

Manage Operations and Personnel Activities

Assist in the oversight of day-to-day operations; interpret, council, implement and ensure compliance of policies and procedures; process personnel requests; manage salary and wage allocations and distributions across grants; review payroll reports for accuracy; supervise employees in collaboration with Director.

Required Qualifications:

• Bachelor’s degree in a related field, and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Knowledge, Skill and demonstrated Ability in computer applications, including Microsoft Word and Excel, and equivalents.

• Knowledge of basic accounting principles and procedures.

Preferred Qualifications:

• Knowledge, Skill and Ability in using the Workday system.

• Experience in working with the Office of Research Support and Operations and Sponsored Program Services on grant applications and budget preparation and maintenance.

• Experience supervising full- and part-time employees.

• Experience interpreting laws and regulations as they apply to intergovernmental contracts and research projects.

• Experience and skill in preparing cost projections for grant applications.

Additional Information:

Area/College:

WSU Extension

Department Name:

Division of Governmental Studies and Services (DGSS)
 

City, State, Zip:

Pullman, WA 99164
 

Department Link:

http://dgss.wsu.edu/

Monthly Salary:

$4,942.10 - 7,567.00

In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/ .

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for AP staff visit:

https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf .

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .

Overtime Eligibility:

This position is Overtime Eligible OR Overtime Ineligible dependent on final candidate placement in the salary range.

FTE:

100%

This is a Permanent position.

Posting Close Date:

Applicants must submit their completed application by June 9, 2024 at 11:59 p.m.
 

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made. 

Application Instructions:

Application materials should clearly communicate how the applicant meets all required qualifications. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. 

• External candidates, please upload all documents in the “Resume/CV” section of your application. 

• Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. 

  

Required Documents: 

Applicants must upload the following documents to their online application.

1) Resume/CV 

2) Cover Letter 

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .