OFFICE SUPPORT ASSISTANT III #00025427

Civil, Architectural and Environmental Engineering 

The Civil, Architectural and Environmental Engineering Department is seeking quality candidates to fill the role of Office Support Assistant III. This full-time role is an opportunity to make lasting and significant impact in the department through a variety of tasks, including:

• Coordinating student activities and events with professional organizations, design teams, service organizations, and employer events
• Assisting the department chair in coordination of department teaching schedule
• Recruiting and training student ambassadors, supporting department organizations, tracking student activities and graduation requirements, and updating rosters for professional student chapters and honor society
• Monitoring and reporting Faculty Load Count, student data as requested, and course changes
• Providing support to the Academy of Civil Engineering and Alumni
• Banquet planning, Organization, attendee list, facilities reservations, menu planning, coordinating registrations, assisting with travel questions
• Coordinate communications with academy event attendees and inductees
• Managing programs such as PeopleSoft, AccessIt, Textbook, LinkedIN, Joe’SS, etc.
• Coordinate student activities and recruiting events
• Coordinate scheduling for department chair
• Manage travel authorizations, approvals, and reimbursements
• Coordinate department visitor’s agendas, hosts, and other logistics
• Coordinate monthly faculty meetings and bi-annual retreats
• Plan department events - Sr. Luncheons, Networking Night, Distinguished lecture series (6/year), career fair visitors, awards banquet, Sr. Seminar speakers
• Create/Manage MinerByte display content
• Assist with Chairs calendar and support in absence of other office staff
• Serves as liaison for all general department inquires, other departments, alumni, and out of the organization requests
• Coordinates recruiting information, materials, and activities
• Provides information to prospective students regarding university resources to enhance academic success
• Assists students with non-academic problem solving and provides general college and campus information
• Run the day-to-day operation of the front desk reception area including greeting guests, answering the departmental phone, directing phone calls, monitoring departmental email inbox, scheduling student appointments, directing guests to appropriate staff members
• General business support duties to include: Work orders, Maintaining office inventory, Marketing and Printing orders, Reservations
• Place orders and maintain inventories for the following: general office supplies, computers, staff business cards, signs, refreshments, maintenance requests, and coordinating copier repair and maintenance.
• Manage List serves & google groups for faculty, staff, academy, student leaders.
• Maintain Weekly calendar for student organizations, visitors, campus events, and deadlines and disseminate for: students, faculty, staff, and academy.
• Use S&T cards for purchasing; maintain purchasing records/receipts/reimbursements for self and chair, office personnel, faculty, staff, visitors, and others as directed.
• Participate/manage departmental campus events to include opening week activities, career fair, on-campus interviews, dinners, hotel stays, and itinerary
• Other Duties as Assigned

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

The anticipated hiring range for this position has been established as $14.50-$17.23 hourly. 

Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements. 

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line. 
Grade:  GGS 5
University Title: OFFICE SUPPORT ASSISTANT III
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page . Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.
 

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses.  For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits . 

Values Commitment
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement.  This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.
To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.