Office Specialist III - 129804

Part-time One Employer Policy

Any part-time employee of the university shall not have concurrent employment for any other Church- affiliated employer unless specifically excepted. No part-time employee of any other Church-affiliated employer shall be offered concurrent employment for the university unless specifically excepted. 

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the  university's mission : "To assist individuals in their quest for perfection and eternal life ."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth, all situated within a beautiful and historic campus make it hard to imagine a more inspiring place to work.

Assistant Office Manager

The primary purpose of this position is to establish an assistant office manager dedicated exclusively to support the functional needs of the Advisement Center in the College of Fine Arts and Communications. The assistant office manager is responsible for sustaining clerical needs (reports, financials, meeting minutes, etc.) and for supporting student employees. The assistant office manager also assists the Advisement Center supervisor and office manager as needed.

What you'll do in this position: 

• Support student employees
• Maintain office reports, correspondence, and budget
• Prepare agenda and minutes for weekly advisor meetings
• Assist the Advisement Center Supervisor and Office Manager

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU 
• Minimum 2-year combined experience as a student and as an office employee in higher education
• Aptitude for understanding, mentoring, and working well with student employees
• Aptitude for understanding, mentoring, and working well with student employees
• Sense for effective time management, ability to take initiative, be self-motivated, and meet deadlines without direct supervision
• Ability to instruct and manage others, motivate their performance, and resolve conflict
• Good communication skills in assisting students, parents, colleagues, faculty, administrators, etc.
• Strict sense of organization and efficiency; ability to multitask
• Excellent writing skills
• Ability to function productively during peak busy seasons as well as potentially lighter seasons
• Computer experience and proficiency in basic office computer programs (i.e.: Microsoft Word, Outlook, Excel, etc.)
• Skills using basic office equipment (i.e.: copy machines, scanners, printers)
• Familiarity with telephone etiquette and protocol
• Basic accounting ability
• Level of knowledge and competence in the area of student services; familiarity with the BYU website, BYU policies and procedures; knowledge and understanding of the BYU community

Preferred

• Bachelor's degree 

What we offer in return:

This position comes with fantastic benefits , including:

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

Employee Class: 1/2 Time (17.5 hour)
Work Location: Provo Campus
Environment: General office or other equivalently good environment
Physical Exam Required: No
Desired Start Date: As soon as possible
Job Close Date: 3/26/2024
Pay Level: 47
Approximate Starting Salary: $17.75 - $22.50
Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation 1
 

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!