Office of Education and Training (OET) Business Manager

Job Summary:

The Office of Education and Training (OET) Manager in the Department of Psychiatry oversees all administrative aspects of the Office of Education and Training and leads the education mission of the department with the Vice Chair of Education. This role is responsible for the strategic management, operations, human resources, and financial aspects of the education missions across programs. Additionally, the OET Manager plays a pivotal role in project management, tracking the departmental capacity for non-GME trainees, collaborating with the Vice Chair to define training supervisor expectations and establish the culture of training, and managing sponsored projects for education and other education budgets. This position will also collaborate with faculty training directors to improve programming, curriculum building, and data collection required to meet departmental expectations. 

This position will oversee at least 2 employees including post-doctoral programs and Graduate Medical Education (GME) to ensure the forward progress of these programs. 

Key Responsibilities:

• Work with Discipline Directors to cascade processes and information to training supervisors and trainees.
• Ensure consistency of practices, policies, and training experiences across the department.
• Serve as the administrator of reference for all problems related to education and training including compliance, performance, space, finances, and operations.
• Collaborate with clinic leadership and staff to implement billing training for supervisors and trainees.
• Initiate affiliation agreements between trainees SOP and their host schools/organizations.
• Ensure legal requirements are met for all trainees who work in DoPsych including malpractice insurance, licensure, etc.
• Track the placement of all non-game trainees; work with Discipline Directors to strategically assign trainees to clinics and supervisors and ensure consistent, optimal training experiences.
• Responsible for OET fiscal planning, fundraising, and analysis for over $3 MM including budget creation, financial projections, allocations impacting personnel and operational procedures, and evaluation of past financial performance.
• Sponsored programs administration including co-management of multiple R25 and T32 grants.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu . 

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions. The CU Department of Psychiatry sets the standard for Education and Training of leaders in psychiatry and mental health care, conducts ground-breaking Research that aims to eradicate suffering due to psychiatric and substance use disorders, provides ready access to state of-the-art mental health preventions and interventions across the continuum of care, and collaborates with the community and other key stakeholders to promote well-being among all Coloradans. We accomplish this vision in a manner that respects, values and advocates for the dignity and worth of each individual and family.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in business, business administration, finance, education, social sciences, healthcare administration, psychology, or a directly related field from an accredited institution.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• Five (5) years of professional level experience in business or Graduate Medical Education (GME) administration. 
• Experience with training and supervision of others in a professional capacity. 

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• A master’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, or a directly related field from an accredited institution.
• Experience overseeing sponsored programs administration, philanthropic fundraising, working with donors, and communicating value to outside stakeholders.
• Experience in curriculum building.
• Previous experience with the advancement of diversity and inclusion, wellness, education, and workforce initiatives.

Knowledge, Skills, and Abilities:

• Ability to exercise independent judgment and maintain confidentiality with sensitive information.
• Advanced communication skills, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels of the institution and with external constituents.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Knowledge of strategic planning, quality improvement, program evaluation, and project management concepts such as change management and stakeholder interviewing.
• Ability to work with diverse, challenging, and numerous stakeholders to achieve goals on budget, on time, and with constrained resources.
• Ability to maintain a high-level of organization and attention to detail in a fast-paced environment.
• Ability to manage complex financial information and respond to rapidly changing financial landscape.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Rachael Anderson, [email protected]  

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 31st , 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $73,491 - $93,481.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .