Office Manager

Psychiatry - Cedarhurst

86578BR

University Job Title

Assistant Manager 1

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (22)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Outside of campus, within Connecticut

Worksite Address

871 Prospect Street
Hamden, CT 06517

Position Focus:

Assists the Director and Leadership Team in the daily operations of a therapeutic middle and high school run by the Department of Psychiatry.  Position includes oversight of financial reporting; billing, compliance with state and district special education laws, requirements, and reporting; the contracting process; strategic and routine communications; maintenance of educational and personnel records; interface with facilities and external vendors for repair and maintenance; establish and maintain relationships with outside vendors; scheduling; information technology and special event planning. This position will oversee the work of administrative staff providing support to these areas and will include other assignments and projects as assigned by the Director.

Essential Duties

1. Manages, reviews, and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for unit. 2. Reviews the administrative support needs for staff and provides recommendations, improvements, solutions and support as needed 3. Assesses technology needs, conducts inventory, and system requirements for the unit. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the unit. 5. Manages administrative support for activities of unit to ensure timely completion of projects. 6. Develops, and plans the use of facilities for the assigned unit including office space, work stations, equipment, and office supplies. 7. Develops training materials and plans training sessions for assigned unit to educate staff on new or changed policies or practices. 8. Ensures compliance with University and federal regulations as they apply to the work of the unit. 9. Identifies, plans, and develops administrative policies for the unit. 10. Implements and enforces University and departmental policies as they pertain to the administrative functions of the assigned unit. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Directly manages a staff of non exempt employees. 13. May directly manage a staff of exempt employees. 14. May perform other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in related field and two years of experience or an equivalent combination of education and related experience.

Required Skill/Ability 1:

Well-developed decision-making, planning, organizational and problem-solving abilities. Demonstrated ability to manage time and resources effectively and remain calm in stressful situations.

Required Skill/Ability 2:

Excellent written and verbal communication skills. Ability to adapt communication style to address the needs of individuals at all levels. Demonstrated commitment to excellent customer service both internally and externally.

Required Skill/Ability 3:

Strong interpersonal skills and an ability to work collaboratively as part of a team as well as oversee the work of support staff, providing direction and feedback.

Required Skill/Ability 4:

Working knowledge of Word, Excel, Outlook and ability to learn new software/platforms including state educational and data reporting platforms and communications platforms.

Preferred Education, Experience and Skills:

Experience in a K-12 school environment, experience in a mental health or other human services setting.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus