Office Manager

University of South Carolina, United States

Updated: 30 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 30 Mar 2024

Posting Summary


Logo
Posting Number STA00149PO24
Job Family Business Operations
Job Function Business Operations
USC Market Title Business Operations Specialist
Link to USC Market Title https://uscjobs.sc.edu/titles/132278
Job Level P2 - Professional
Business Title (Internal Title) Office Manager
Campus Columbia
Work County Richland
College/Division College of Social Work
Department COSW Institute for Families in Society
State Pay Band 6
Approved Starting Salary $54,165
Advertised Salary Range $54,165 - $67,707
Location of Vacancy 1
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
M-F 8:30am – 5:00pm
Basis 12 months
Job Search Category Other Professional


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The office manager will manage the day-to-day operations and serves the administrative needs of the office. The incumbent work closely with the Director and executive team to implement decisions named on behalf of the Institute for Families in Society (IFS), consult with the Director on all matters related to the operation of IFS, assures office coverage when necessary and performs other duties necessary for the coordinated functioning of the Institute. This position provides oversite in all aspects of Human Resources activities with the department.
Minimum Qualifications
Bachelor’s degree in business administration or related field and 5 years of related work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Master’s Degree in Business administration or related field and at least 3 years of direct work experience in an academic unit with research activities is strongly preferred.
Knowledge/Skills/Abilities
Knowledge of State and USC Policies and Procedures related to Human Resources.
Knowledge of USC HR polices and procedures and related processes and knowledge of PeopleSoft, People Admin, and HCM.
Knowledge of laws, regulations, policies and procedures related to human resources, and procurement.
Ability to communicate effectively, both written and verbal.
Ability to plan and organize work activities, multi-task.
Ability to exercise judgement and discretion in interpreting and applying policies and procedures
Skilled in Microsoft office Suite.


Job Duties


Job Duty
Provides overall office management and administrative support that includes working to assist the Director and executive team in the work of the IFS.
Essential Function Yes
Percentage of Time 20
Job Duty
Services as the department liaison. Performs activities related to fiscal management, personnel management, procurement, and supply services. Assures quality in the documents that are prepared on behalf of the IFS.
Essential Function Yes
Percentage of Time 20
Job Duty
Carries out special projects and performs assignments as directed by the director. Provides support for projects activities as assigned by the Director, and/or initiates own projects which are felt to be needed at IFS in conjunction with the Director and central management staff.
Essential Function Yes
Percentage of Time 10
Job Duty
Works closely with the IFS Business Manager and the Integrated Health Policy Research Business Manager to assure smooth and coordinated management of the office and the research programs of the IFS.
Essential Function Yes
Percentage of Time 10
Job Duty
Provides direction, organization, facilitation and implementation of office moves, including preparation of the IFS space for new faculty and staff and other faculty/staff transitions.
Essential Function Yes
Percentage of Time 10
Job Duty
Monitors and responds to the security, maintenance, and cleanliness/appearance needs of the IFS offices, including arranging for repair or any modifications that enhance security and working environment for the IFS faculty and staff.
Essential Function Yes
Percentage of Time 10
Job Duty
Supervises the receptionist. May supervise students or temporary staff.
Assigns and monitors clerical functions as appropriate.
Essential Function Yes
Percentage of Time 10
Job Duty
Serves as liaison at internal/external meetings regarding human resources, budget, security, and procurement as necessary and appropriate.
Essential Function Yes
Percentage of Time 10


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date 05/01/2024
Job Open Date 02/23/2024
Job Close Date 03/30/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 30, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/164650
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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