Office Manager - Rollins School of Public Health

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

At the Emory Centers for Public Health Training and Technical Assistance (Emory Centers), we help our clients and their partners develop the professional skills, evidence-based programs, and policy action needed to build healthier communities. Housed within the Rollins School of Public Health, Emory Centers provides innovative trainings, technical assistance, and materials to build the knowledge and skills to foster strong leadership, increase organizational capacity, and strengthen partnerships. Our clients include state and local departments of health, non-profit organizations, and foundations. Our services span across all public health issues, risk factors, and professional competencies. Our four dedicated subcenters have provided capacity-building and community mobilization services in all 50 states and territories over the last 20 years. Our website is https://emorycenters4phtraining.emory.edu/.

 

JOB DESCRIPTION:

• Manages office operations and supervises support staff.
• Prepares, processes and monitors budgets, project proposals, records and invoices.
• Researches and compiles information for reports and presentations.
• Reviews incoming correspondence and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
• May act as a spokesperson for departmental inquiries.
• Supervises and schedules clerical and secretarial staff, processes employee transactions and may assist in investigating employee issues/concerns and in determining an appropriate course of action.
• Oversees the ordering of equipment and supplies.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Administrative lead for large federally funded project, supporting key staff and administration. 
• Provides logistics coordination, project support, travel coordination, and billing and payment support. 
• Oversees event planning for Atlanta-based events
• Works with project team to ensure support for planning and implementation of activities in compliance with CDC and Emory policies and procedures.

MINIMUM QUALIFICATIONS:

• Six years of experience in office administration OR a bachelor's degree in business administration or a related field and two years of office administration or related experience.
• Supervisory experience required.
• Experience with various personal computer software applications.

PREFERRED QUALIFICATIONS:

• Experience with event management 
• Familiarity and high level of understanding using virtual meeting platforms like Zoom, Teams, or similar. 
• Skilled in Microsoft programs, especially PowerPoint, Word, Excel, and Outlook. 
• Prior experience functioning in a lead or supervisory capacity is preferred.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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