Office Manager

North Carolina State University, United States

Updated: 3 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193828SP
Internal Recruitment No
Working Title Office Manager
Anticipated Hiring Range Commensurate with experience
Work Schedule Monday - Friday, 7:30 am - 4:30 pm (some variation in hours with courses and events may occur)
Job Location Raleigh, NC
Department Wilson College of Textiles
About the Department
For more than 120 years, the Wilson College of Textiles has developed a reputation for exceptional education, innovative research and productive industry partnerships. While we take pride in that legacy, we continue to set higher standards and new goals.
That means establishing sustainability as the foundation of everything we do. It means updating the cutting edge technology used in our state-of-the-art labs and studios. Put simply, it means using our textiles expertise to improve quality of life for everyone.
We produce leaders who make a difference both at home in North Carolina and across the world. Students land top jobs in manufacturing, fashion, athletics, research, medicine, academia and more. Our faculty count the CDC, DOD and the NSF as regular research partners.
The Wilson College provides both the community feel of a small college and the resources of NC State University, a leading land-grant public research institution and recognized as one of the best employers in the state. Not to mention, it’s located in the heart of Raleigh, North Carolina, which U.S. News and World Report named the third best American city to live in.
At NC State, our employee value proposition aims to create an ecosystem of meaningful work opportunities that align with Wolfpack 2030: Powering the Extraordinary , NC State’s strategic plan. We strive to provide an accepting and dynamic culture, opportunities for personal growth and professional development, and programs to support your busy life. Simply put, we want you to achieve your highest potential at work.

If you’re a world-class applicant with a passion for higher education and a commitment to affecting positive change locally and globally, apply to become a part of our hyper-collaborative Wolfpack where everyone belongs .
Essential Job Duties
Manage day-to-day operations for Zeis Textiles Extension (ZTE) office. Provide day-to-day logistical support for all in-person ZTE short courses.
This position is responsible for:
  • Purchasing office supplies and placing orders for ZTE staff
  • Book travel for ZTE employees as needed
  • Accepting, verifying and paying invoices
  • Supporting onsite logistics for ZTE courses and events
  • Coordinating and ordering meals for training classes or business meetings.
  • Communicating with customers, potential customers, contractors, and suppliers
  • Shipping materials for all ZTE staff, especially the laboratory managers
  • Supervising ZTE student office workers
  • Supporting Director and Associate Director with scheduling and calendar management.
  • Plan and coordinate calendar to ensure smooth execution of courses and events
  • Managing ZTE classrooms and breakroom
  • PCard reconciliations
  • Special projects as assigned
    		•
    Other Responsibilities
    Other duties as assigned. 

    Qualifications


    Minimum Experience/Education
    High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
    Other Required Qualifications
    • Ability to professionally and courteously deal with the public, particularly ZTE clients.
    • Ability to manage multiple tasks simultaneously; ability to prioritize tasks; ability to independently meet deadlines.
    • Previous experience as an administrative assistant or office administrator.
    • Must be proficient in MS Word and Excel as well as the entire Google Suite.
    Preferred Qualifications
    • Related office experience in a university setting.
    Required License or Certification
    N/A
    Valid NC Driver's License required No
    Commercial Driver's License Required? No

    Recruitment Dates and Special Instructions


    Job Open Date 02/06/2024
    Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 02/13/2024
    Notice to Applicants
    Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
    Special Instructions
    Please include as attachments a resume, cover letter, and contact information for at least 3 professional references.

    Position Details


    Position Number 00110637
    Position Type SHRA
    Position Classification Band Title Administrative Support Specialist
    Position Classification Band Level Journey
    Position Classification Salary Range $31,200 - $53,083
    Salary Grade Equivalency GN06
    Alternate Option
    If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
    Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
    Appointment 12 Month Recurring
    Mandatory Designation - Adverse Weather Mandatory - Adverse Weather
    Mandatory Designation - Emergency Events Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies
    Time Limited Position Yes
    Time-Limited Appointment Length (if applicable) 1 year
    Department Id 180401 - Textile Extension
    AA/EEO
    NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
    If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
    NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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