Office Manager, Dental Hygiene

University of New England, United States

Updated: 25 days ago
Location: Portland, MAINE
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Type Professional Staff
Faculty Track
Position Title Office Manager, Dental Hygiene
Employment Status Full Time
Months 12
Campus Portland, ME
Description
The Office Manager, Dental Hygiene oversees general office operations, and performs a wide variety of clerical and administrative tasks for the Dental Hygiene program.
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits ) for additional information regarding UNE’s fantastic benefits package.
Responsibilities
  • Oversee and carry out various day-to-day departmental administrative functions.
  • Supervise regular office personnel: interview and advise on hiring; train new employees; plan and issue daily work assignments; monitor work in progress and check completed work; assist staff with unusual or difficult tasks; assist with/carry out performance evaluation; bring special personnel problems to attention of department director; plan staffing needs and work schedules. Supervise additional temporary staff and/or work study students.
  • Coordinate, initiate, prepare, process, and/or monitor various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations.
  • Develop, organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.
  • Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers: design and basic programming of appropriate data bases and data management/reporting systems using PC software; initial data base input; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports.
  • Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
  • Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or others.
  • Perform various bookkeeping functions: initiate and process financial documents related to operating budgets, capital budgets, special accounts, and the like; monitor financial activity; organize and maintain financial records; prepare related reports.
  • Serve as administrative liaison with students, faculty, staff, parents, alumni, vendors, and/or other key department constituency: explain policies/procedures; answer various questions; coordinate services; handle special requests or problems, referring to supervisor and advising on appropriate actions as necessary
  • Perform other specialized or technical administrative tasks related to the department’s primary function.
  • Organize and coordinate various departmental activities/events as necessary. Attends to relevant details.
  • Confer regularly with immediate supervisor, other department and University personnel, and/or various outside individuals/organizations to plan and coordinate activities, exchange information, resolve problems, and the like.
  • Assist with general administrative work: answer phones and perform reception duties; type/print using word processor correspondence, reports, etc.; order office supplies; maintain appointment calendars; set up meetings; photocopy; screen and distribute mail; and the like.
  • Performs other related duties as assigned.
Qualifications
Associate’s degree in business or other appropriate discipline, plus three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Broad base of general clerical/secretarial and office management knowledge and skills.
  • Excellent administrative and organizational skills. Experience in organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems.
  • Good reading, writing and math skills. Some bookkeeping/accounting training or experience may be desirable.
  • Good basic supervisory skills; some previous supervisory experience desirable.
  • Ability to deal effectively with a wide variety of individuals inside and outside of the University.
  • Ability to function independently, with supervision, work as part of team environment as necessary.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Posting Detail Information


Posting Number 2022PS0368P
Open Date 03/21/2024
Close Date
Open Until Filled Yes

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