Office Manager

Colorado State University, United States

Updated: about 1 month ago
Location: Fort Collins, COLORADO
Deadline: 08 Apr 2024

Posting Details
Posting Detail Information


Working Title Office Manager
Position Location Fort Collins, CO
Work Location Position is fully in-office/in-person
Research Professional Position No
Posting Number 202400445AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib I
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range 52000-54000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
  • Review our detailed benefits information here.
  • Explore the additional perks of working at CSU here .
  • For the total value of CSU benefits in addition to wages, use our compensation calculator .
  • Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in !
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 04/08/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Women and Gender Advocacy Center provides programs and resources focusing on all genders, social justice, and interpersonal violence prevention. Additionally, the WGAC provides advocacy and support for victims of sexual violence, stalking, sexual harassment, relationship violence, and adult survivors of sexual assault. Our purpose is to provide a safe and affirming space for the students we serve at Colorado State University, while supporting systemic change to end all forms of oppression within our community. The WGAC reports to the Office of Inclusive Excellence.
Position Summary
The Office Manager in the Women and Gender Advocacy Center (WGAC) is a full-time, 12-month position reporting to the Director. The Office Manager contributes to the vision for daily operations and management of both WGAC physical locations on campus. This position is largely responsible for the office and financial operations of the center, ensuring that the office is stocked and presentable for guests/clients in our 2 locations on campus. The Office Manager is responsible for purchasing, room scheduling, and other administrative supports.
Signing Bonus?
Required Job Qualifications
  • High School Diploma or GED required.
  • Two years of general clerical experience
  • Demonstrated commitment to diversity and social justice
  • Computing experience such as Microsoft Office Suites, web navigation, and internet applications.
  • Customer service experience
  • Evidence of strong organizational skills, attention to detail, and the ability to complete multiple tasks in a busy environment.
Preferred Job Qualifications
  • Experience working with Colorado State University systems and processes, such as Kuali, Oracle, and TMS
  • Experience working with a complex budget and account reconciliation.
  • Experience working with survivors of interpersonal violence.
  • Demonstrated direct experience and understanding working with and supporting diverse populations (i.e. race, ethnicity, gender, sexual orientation, class, religion, etc)
  • Ability to establish and maintain effective collaborative relationships with campus departments
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties


Job Duty Category Personnel Management
Duty/Responsibility
  • In collaboration with leadership team, act as point of contact for payroll-related needs and functions within the office
  • Support with onboarding functions for new staff, both student and full-time, such as facilitating IT-related needs, ordering name tags and business cards, ordering furniture, organizing ergonomic assessments, etc.
  • Support WGAC and OIE administration with Student Diversity Programs and Services cluster all-student staff training
  • Responsible for managing and scheduling reception desk coverage in both WGAC locations
  • Work with advocacy staff to manage advocacy flow
  • Support with administrative hiring processes, including being on hiring committees within WGAC and OIE as administrative support
Percentage Of Time 10
Job Duty Category Facilitation & Training
Duty/Responsibility
  • Coordinate office participation in program-related events both on and off campus.
  • Manages End of Year awards for the department, including coordinating with staff members to determine needs, communicating initiatives, managing information and recommendations, and overall recognition event implementation.
  • Provides support for the Office of Inclusive Excellence and other campus-wide projects through committee and special activities, including but not limited to LEAD, Summits, BBQ/Socials
  • Develop and maintain collaborative, supportive, and professional relationships within the Department, Division, and University
Percentage Of Time 5
Job Duty Category Administration/Business and Office Management
Duty/Responsibility
  • Run daily operation at front desk of WGAC student services location; including, but not limited to, answering and transferring phones (including Victim Assistance Team hotline), greeting incoming visitors and offering hospitality, ensuring incoming clients receive intake forms, communicate with advocacy and counseling staff to connect with clients, taking phone messages, transferring WGAC’s main email messages, etc.
  • Responsible for taking detailed meeting minutes and uploading for staff access.
  • Coordinates department supply orders including researching and contacting vendors, negotiating and procuring quotes, generating purchase orders, purchasing, and working with CSU purchasing agents
  • Review and advise on vendor and service provider contracts and purchases
  • Create office and supply orders in Kuali through shop catalogue
  • Oversee the maintenance of copiers, scanners, computers, faxes, phones and other equipment within the department
  • Review, update and develop office policies and procedures.
  • Facilitate office assessments to identify and report on areas of continuous improvement and opportunities for development.
  • Scheduling meetings, meeting notifications, including room reservations for office operations
  • Manage logistics for programmatic event planning, including room reservations, hospitality functions, and other administrative support
  • Process deposits and payments, to and from event clients, campus partners, and service providers and maintain a central spreadsheet to determine total revenue distribution
  • Manages department listservs, including membership management, new listserv creation, technical troubleshooting, and providing listserv usage training/best practices for others.
  • Processing and creating documents for analysis of trends, customer satisfaction, or other organizational assessments to assist Leadership Team members with organizational business decisions.
  • Provides leadership and vision for two physical locations, troubleshoots and solves issues that could jeopardize confidentiality pursuant to C.R.S. § 13-90-107(k)(I)(II)
  • Makes operational decisions for two physical WGAC campus locations including equipment, services subscriptions, and policies
  • Coordinate with OIE administrative team around cell phone needs, such as change requests and accessory ordering
  • Support director in regular reconciling of all account revenues and expenses for four departmental accounts
  • Remain current about University policies, protocols and procedures related (but not limited to): leave management systems, student staff payroll, The Lory Student Center, etc.
  • Serves on department search committees as member and/or administrative support, as requested.
  • Representing WGAC in administrative meetings and committees
  • Understand and follow university rules, regulations, policies and guidelines when committing department resources
  • Follow and support established financial processes, procedures and reports that comply with University and state policies and procedures to ensure sound fiscal management for the department
Percentage Of Time 80
Job Duty Category Other duties as assigned
Duty/Responsibility
  • Other duties as needed when directed by the WGAC leadership team
Percentage Of Time 5

Application Details


Special Instructions to Applicants
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
To apply, please upload a resume, a cover letter that addresses the required and preferred job qualifications and the contact information for three professional references. 
References will not be contacted without prior notification to candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - 40-hour Victim Assistance Team tranining within 6 months of hire
Search Contact Aimee Lucas, [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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