Office Coordinator

University of South Carolina, United States

Updated: 10 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 09 Jun 2024

Posting Summary


Logo
Posting Number STA00387PO24
Job Family Administrative Support
Job Function Administrative Services
USC Market Title Administrative Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/131917
Job Level P0 - Professional
Business Title (Internal Title) Office Coordinator
Campus Columbia
Work County Richland
College/Division College of Information and Communications
Department CIC Sch of Journ and Mass Comm
State Pay Band 4
Approved Starting Salary $37,735
Advertised Salary Range $37,735 - $47,000
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday – Friday 8:30 am – 5:00 pm, with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The Administrative Assistant plays a pivotal role in providing administrative support to the School of Journalism and Mass Communications and the college. This position involves handling a wide range of administrative tasks, assisting faculty, staff, and students, and ensuring efficient operations within the college environment.
Minimum Qualifications
Bachelor’s degree and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Bachelor’s degree and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Knowledge/Skills/Abilities
Ability to coordinate administrative functions despite frequent interruptions. Knowledge of principles of modern office practices, procedures and equipment. Proficiency in computer applications, particularly Microsoft Office programs and online university systems.


Job Duties


Job Duty
Administrative Support:
  • Provide administrative support to college departments, including but not limited to, answering phones, responding to emails, managing calendars, and organizing meetings.
  • This person will serve as the point of first contact in the office and phone as well as support the director of the school.
  • Maintain office supplies inventory, equipment, and facilities. Coordinate maintenance and repairs as needed.
  • Course scheduling assistance, when needed.
  • Assist with search committee scheduling, travel, reservations, etc.
Essential Function Yes
Percentage of Time 40
Job Duty
Financial Support:
  • Process all travel, logistics, expenses, foundation expense payments, payment requests and reimbursements for SJMC.
  • Prepares and processes purchase requisitions, payment requests, invoices, grants, honorariums and other financial transactions.
  • Uses university purchasing card within the established limits of provides VISA statements and receipts to the college’s purchasing card coordinator in a timely fashion.
Essential Function Yes
Percentage of Time 25
Job Duty
Event Coordination:
  • Assist in planning and coordinating school/college events, workshops, and meetings.
  • Arrange logistics, coordinate schedules, and provide on-site support and set up.
Essential Function Yes
Percentage of Time 10
Job Duty
Project Support:
  • Participate in special projects and initiatives as assigned by school/college leadership.
  • Initiate student course evaluations (Class Climate) each semester and ensure reports are sent to faculty and administrators.
  • Maintain all SJMC records.
  • Schedule, prepare and facilitate meetings and meeting minutes.
Essential Function Yes
Percentage of Time 10
Job Duty
Graduate Student Services Support:
  • Create, organize, and maintain student files on Xenos server.
  • Assist with admissions-related documents and inquiries during high volume periods (late Fall and late Spring).
  • Organize data and develop lists/spreadsheets for Associate Director of Graduate Studies.
  • Contact students and send reminders regarding submission of various documents and deadlines.
  • Send mandatory documents to Graduate School for master’s and doctoral students.
  • Assist with new graduate student orientations and other graduate events.
Essential Function Yes
Percentage of Time 10
Job Duty
Other duties as assigned to support school and/or college.
Essential Function No
Percentage of Time 5


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 05/14/2024
Job Close Date 06/09/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
 
We are only accepting applications submitted by June 9, 2024.
 
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


 Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/168453
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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