Office Coordinator

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs. 

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct . For more information, visit us online at gcsu.edu.

Provides a wide variety of administrative and staff support services to the department. Coordinates and administers projects and processes specific to the functioning of the department. Responsible for managing the department budgets and making budget recommendations to the chair. Assists in the preparation and control of records, statistics, and reports regarding students, personnel changes, etc. Serve as administrative Point-of-Contact with others within and outside the university regarding administrative issues related to purchasing, personnel, facilities and operations. Orients new employees.

Administrative Support - 50
Provide administrative support for a large department that includes, but is not limited to: Maintaining, processing, and updating personnel records (27 faculty, 4 FT staff and 2 PT faculty/staff), student records, and financial files. Complete hiring forms.  Process over 1000 purchasing requests annually. Liaise with individual vendors and provide guidance to faculty and staff on appropriate vendors. Be familiar with shipping requirements for biologicals and hazardous materials. Approve requests for Special Course Fee purchases and make recommendations for approval to the chair. Address administrative problems and inquiries. Respond to inquiries made either by telephone, e-mail or in person by students, faculty, other university departments, and/or the public. Assist over 450 major students with Drop/Add procedures, petitions, registration, course substitution requests, graduation applications, course overrides, etc.
Coordinating - 40
Assist the chair in creating approximately 200 course section schedules for every semester (Fall, Spring and Summer) and enter them into the USG Banner system. Scheduling requires obtaining course listing of scheduled courses, identifying any course needs not covered, identifying and avoiding course conflicts, consulting with the Chair on faculty teaching schedule, and entering the course schedules in the Banner system. After Banner entry, monitoring the schedule for inevitable changes to the scheduling throughout the year. Assessment of course needs based upon the major's curricula is important to provide the department chair with recommendations of the number of sections required and the availability of personnel. This would include assisting the chair in identifying adjunct faculty. This requires a complete understanding of the Biology, Environmental Science and Core Curriculum. Provide oversight on the annual revisions to the Undergraduate and Graduate Catalog.
Supervision - 10
Supervise the department's administrative assistant on a daily basis; addressing daily, monthly, or semester tasks, and assisting with questions or requests. Monitor task accomplishment, and provide mentoring: data entry, maintenance student files, monitors transfer articulations, etc. Provide oversight involving registration of students, enabling seat modifiers, monitoring facility use, maintaining inventory and addressing general student needs.

Educational Requirements
Associate's Degree
Required Experience
At least three years of experience; OR an equivalent combination of education and experience.

• List of References

• Knowledge of supplies, equipment and/or services ordering and inventory control. 
• Knowledge of institutional and departmental policies.
• Knowledge of university policies related to travel, purchases, and faculty/staff leave.
• Knowledge of general accounting principles, Database management, Records maintenance. 
• Skilled at word processing and/or data entry skills in Excel or similar software.
• Ability to communicate effectively, both verbally and in writing. 
• Ability to analyze and solve problems. 
• Ability to proactively make administrative/procedural decisions and judgments. 
• Ability to gather data, create, compose, and edit written materials, and compile reports as needed.
• Ability to maintain calendars and schedule appointments. 

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Please visit Equal Employment Opportunity for more information.

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