OFFICE ASSOCIATE II

OFFICE ASSOCIATE II

The University of Alabama at Birmingham

Under general supervision, performs standard clerical and administrative duties.

Key Duties & Responsibilities

• Organize and coordinate department meetings, including scheduling, sending invitations, and preparing necessary materials.
• Coordinate special events, workshops, and conferences hosted by the GI Surgery.
• Lead special lectureships for Grand Rounds hosted by division.
• Independently handle day-to-day administrative tasks, including correspondence, filing, and data entry.
• Manage calendars and appointment schedules for various functions/individuals in department.
• Prepare and distribute official department communications and announcements.
• Reads, prioritizes and routes incoming mail.
• Makes travel arrangements and reservations.
• Schedules appointments.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• Drafts and types correspondence.
• May supervise other support personnel.
• May handle confidential information, dictation and transcription.
• May verify insurance and process medical record requests.

Knowledge, Skills, Abilities & Work Characteristics

Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience.

Hourly range :  $15.00 - $19.50 - $24.40

Education

•  High School diploma or GED
• And five (5) years of related experience required