OFFICE ASSOCIATE II

The Office Associate II works under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes, and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation, and transcription. May verify insurance and process medical record requests.

Key Duties and Responsibilities

·         Responsible for business continuity in the administrative office of the Department chair.

o    These duties include, but are not limited to:

§  Office management

§  Interpersonal communications

§  Schedule meetings

§  Answering the Department chair's administrative office phones and direct inquiries.

·         Prepare and process Oracle requisitions and purchase orders as authorized.

·         Research, collect, analyze data, and prepares a variety of reports.

·         Coordinates departmental student-related activities specific to department mission, such as assisting students, answering inquiries, processing required academic documents, etc.

·         Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.

·         Solves internal office system problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.

·         Perform other duties as assigned.

Hourly Pay Range: $15.00 - $24.40

High School diploma or GED and five (5) years of related experience required. The ideal candidate will have Oracle and P-card Management experience. The ability to operate various office machines, including printers, computers, and various software packages.