Office Assistant

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet .

The Office Assistant supports the office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and responding to general requests. Additionally, the Office Assistant will assist with answering phones, customer service and any additional office duties as needed.

CORE JOB FUNCTIONS                                                                                                          

Sorts and distributes communications in a timely manner. Serves as back up to other support staff in the office. Creates and updates records ensuring the accuracy and validity of information. Schedules and organizes office appointments, meetings, and events, as needed. Troubleshoots office equipment and advises leadership of any technical issues. Answers, routes, and transfers calls, responding to routine questions as appropriate. Uses a computer to enter data, sort and gather information. Organizes and maintains office filing and storage systems; retrieves information as appropriate. Maintains the cleanliness of the office. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to understand and follow instructions.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Temporary-Intermittent

Pay Grade:

A1