Office Administrator - InTrans

Position Title:
Office Administrator - InTrans

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor’s degree

Preferred Qualifications:
Experience coordinating activities/events
Experience working with Excel
Experience creating budgets and/or financial management experience
Experience in an administrative support-type role

Job Description:

The Institute for Transportation at Iowa State University is currently seeking applications for an Office Administrator, which will be classified as a Research Administrator I.

The Institute for Transportation (InTrans) is an $18 million research organization at Iowa State University that includes 15 centers and programs. InTrans conducts transportation-related research and outreach, and addresses the education and workforce development needs of future transportation professionals. This position will work as a key administrative member of the Local Technical Assistance Program (LTAP), regularly interacting with internal team members and local, state, and federal agency sponsors and private employees.

The LTAP seeks an Office Administrator to provide excellent administrative support to the LTAP Team as well as LTAP activity coordination. This individual will provide support to the Director and staff of LTAP with the coordination of events and workshops in the delivery of transportation training, technical assistance, and outreach efforts to local agencies and those that assist them. They will be responsible for creating budgets and cost estimates for events, trainings, workshops, etc. They will also be responsible for negotiating with vendors and taking minutes during meetings.

The successful candidate will need to be self-disciplined, reliable, detail oriented, possess excellent written and organizational skills, maintain a high-level customer service focus, and have the time management skills to accomplish multiple tasks at the same time. LTAP team members must also be able to adjust as conditions change and opportunities arise from day to day. It is essential that the incumbent in this position fully understand the service-oriented vision of the LTAP Program, it's team and funding sponsors, and it's impact.

Due to the event and workshop focus of this position, work outside typical workday hours is sometimes required.

This is a one-year, fixed term position with the opportunity for renewal.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:
Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

June 23, 2025

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS807

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:
May 20, 2024

Posting Close Date:
June 2, 2024

Job Requisition Number:
R14693