Montana Cooperative Fishery Research Unit Program Manager

Montana State University, United States

Updated: 2 months ago
Location: Bozeman, MONTANA
Deadline: ;

Position Details
Position Information


Announcement Number STAFF - VA - 24243
For questions regarding this position, please contact:
Bernadette Diaz
(406) 994-4481
[email protected] .
Classification Title Program Mgr
Working Title Montana Cooperative Fishery Research Unit Program Manager
Brief Position Overview
The Program Manager administers and executes all day-to-day operations of the MT Cooperative Fishery Research Unit (MTCFRU), including financial resource allocations, hiring and payroll for support staff, fleet management, supply ordering, and related administrative responsibilities.
Position Number 4M0042
Department Ecology
Division College of Letters & Science
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Starting $24.388 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details


General Statement
The MT Cooperative Fishery Research Unit seeks a dynamic and driven individual who is dedicated to supporting the mission of the units and needs of MT Fish, Wildlife and Parks, US Geological Survey, and the US Fish and Wildlife Service. The program manager provides critical support to the unit in their mission to improve management of aquatic resources.
Duties and Responsibilities
  • Manage and execute all day-to-day operations on the Unit including resources, finances, payroll and hiring, motor pool, boats, purchasing, travel, safety, inventory, and record keeping (i.e., everything but the research and classroom instruction).
  • Keep current with state and federal cooperating-agency policy changes and modify Unit programs to reflect these changes. Take trainings as necessary and disseminate policy or procedure changes to Unit personnel as appropriate.
  • Provide critical logistical support to graduate students and technicians concerning expenditures, field supplies, accidents, injuries, repairs, etc.
  • Assist researchers in the preparation of proposals and calculating budgets, prepare submission documents, track grant progress, and ensure finals reports are received in accordance to agreements.
  • Review proposals for federal research work orders (RWOs) and prepare the required submission documents.
  • Responsible for both state and federal year-end closing procedures for all Unit accounts.
  • Develop sole source justifications and contracted services agreements.
  • Review new university policies for their effect on the Unit’s operations.
  • Monthly reconciliation of over 35 accounts and preparation of monthly account summaries, meet budget projections, make adjustments when necessary, determine funds available for supplies, personnel, equipment and travel, work closely with PIs to avoid overspending of grants, and offer recommendations for unused balances.
  • Process and track all invoices for payment.
  • Place all mail order purchases and travel arrangements for Unit staff.
  • Monthly reconciliation of the Unit’s purchasing cards.
  • Monthly reconciliation of federal RWOs and federal funds and the preparation of reporting documents.
  • Maintain state, federal, and unit inventories along with the Unit’s vehicle and watercraft fleets.
  • Prepare and maintain all HR Personnel and Payroll records for Unit staff.
  • Maintain a strong working relationship with Unit Cooperators, funding agencies, and University staff.
  • Represent the Unit and serve as the liaison between the Unit and state, federal, and non-governmental agencies for fiscal and administrative purposes as they relate to Unit research. Represent the Unit within MSU concerning all fiscal and business matters (OSP and Business Office).
  • Work closely with USGS Cooperative Research Units headquarters in Reston, Virginia to use federal resources provided to the Unit by USGS appropriately, reconcile federal accounts with MSU RWO accounts monthly and report reconciliations to USGS, report federal vehicle use monthly, conduct purchases and disposal or sale of federal vehicles according to Department of Interior policies, implement federal fiscal year end procedures for federal resources, and processes federal travel for Unit leader and assistant leader.
  • Annually, help write (financials), compile, layout, edit, and have printed the MTCFRU Annual Report. Every other year, plan and host the annual Coordinating Committee Meeting of both the Montana Cooperative Fishery and Wildlife Research Units, which is attended by about 20-30 collaborating agency representatives.
  • Perform other related duties as required.
Required Qualifications – Experience, Education, Knowledge & Skills
  • A bachelor’s degree in accounting, business management, or related field plus one year of full-time (or part-time equivalent) progressively responsible accounting and administrative experience or an equivalent combination of relevant education and experience.
  • Working knowledge of budgetary and accounting principles, practices, and techniques including accounts payable, accounts receivable, budgeting, and reconciliation.
  • Demonstrated competence managing, monitoring, and maintaining detailed fiscal records and budgets.
  • Demonstrated competence analyzing and interpreting financial information, making financial projections, and preparing and maintaining complete, accurate, and timely financial reports.
  • Demonstrated strong organizational skills and ability to prioritize multiple work loads, meet deadlines, and exercise adaptability to change priorities while maintaining a positive, effective, and professional approach.
  • Demonstrated competence using personal computers and a variety of word processing, spreadsheet, and database software. Experience using Word, Excel, Windows XP, and Microsoft Office preferred.
  • Demonstrated competence to perform detailed work with a high level of accuracy.
  • Demonstrated ability establishing and maintaining effective working relations with employees, agency personnel, and the public.
    		•
    Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Experience with Banner software.
  • Combined knowledge of federal, state and university accounting, purchasing, and personnel practices and procedures.
    		•
    The Successful Candidate Will
    • Ability to consistently exercise initiative and good judgment.
    • Ability to effectively operate work-related equipment; the ability to communicate effectively with employees and the public in person, by email, and over the phone.
    • Ability to establish and maintain effective working relations with co-workers and the public in a team-oriented environment; the ability to represent the Montana Cooperative Fishery Research Unit and its programs to others in a professional and courteous manner.
    Position Special Requirements/Additional Information
    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
    This position has supervisory duties? No

    Posting Detail Information


    Number of Vacancies 1
    Desired Start Date Upon completion of a successful search.
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be:
    Screening of applications will begin on March 28, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
    Special Instructions
    Diversity Statement
    Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
    MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html