Materials Coordinator Senior

University of Kentucky, United States

Updated: about 1 month ago
Location: Lexington, KENTUCKY
Job Type: FullTime
Deadline: ;

Posting Details
Posting Details


Job Title Materials Coordinator Senior
Requisition Number RE44385
Working Title CTRP Logistical Coordinator
Department Name 81B00:KY Tobacco Research & Dev Ctr
Work Location Lexington, KY
Grade Level 42
Salary Range $17.24-27.59/hour
Type of Position Staff
Position Time Status Full-Time
Required Education
AA
Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
Lifting, pushing, pulling up to 50 lbs; sitting or standing for long periods of time.
Shift
Monday – Friday; 7:30am – 4:30pm; may require some evenings and/or weekends to fulfill the duties of the position.
Job Summary
The Kentucky Tobacco Research & Development Center in the Martin-Gatton College of Agriculture, Food and Environment seeks a Materials Coordinator Sr.
Position serves as the logistical coordinator for the Center for Tobacco Reference Products. Responsible for reviewing customer orders for: a completed disclaimer agreement; any tax authorization letters from the appropriate authorities; review customer account status to determine if the customer is current on payment of outstanding invoices from the CTRP. Track and ensure that a specific batch or lot is used to fulfill proficiency test product orders. Ensure country of origin is correct on international shipments. Package product for shipment and ship orders in a timely manner to customers. Contacts customer if any additional information is required to process the order and record information in LabKey. Record the Order/Product details on the Log by the cold storage door when pulling orders. Order more product as needed. Follows DOT/IATA shipping regulations. Update LabKey with Purchase Information. Monitor and take inventory of products, keeping accurate records and provide a monthly report to the Director.
Responsible for invoicing customers for product and shipping costs. Submit invoices through a vendor portal. Track and follow-up with customers with unpaid invoices. Receive and process checks, to include ACH/Wire; pair with invoice and complete transmittal for deposit. Update Labkey for paid invoices. Complete credit card processing form for government only orders. Print shipping invoices (UPS/FedEx, etc.), pair with customer invoices and submit for payment. Representative for CTRP. Point of contact to respond to customer inquires and assist customer as needed; resolve any customer issues. Responsible for screening registration requests for new customers; provide user name and links to establish passwords to CTRP website for new customers; and provide bank information or vendor applications as requested by customer institutions. Provide quotes for CTRP research products.
Complete online phytosanitary certificate application as requested to help with custom clearance. Complete restricted party screening for international web orders. Maintain accurate and complete customer records. Submit repair requests to SU group for research equipment. Manage SU program for equipment, to include paperwork for new equipment, annually verify equipment in program and submit program payments for processing. Complete Procard voucher for shipping invoices. Update Concur with receipts and invoices. Order shipping supplies and research products as needed. Pick up and distribute mail. Receiving all shipments and deliveries for CTRP and KTRDC. Reserve KTRDC parking space. Water plants on the weekend and maintain a weekly colony of bluemold tobacco plants.Other duties as required or requested. For more information about KTRDC, click HERE.
There is an internal employee being considered for this position (IEBC).
Skills / Knowledge / Abilities
LabKey knowledge; DOT/IATA regulations
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Deadline to Apply 03/19/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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