Manager, Finance & Administration ASAGE

Wayne State University is searching for an experienced Manager, Finance & Administration ASAGE at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Job Purpose
Assist the Director, Business Affairs in managing the financial and administrative activities of the Academic Student Affairs & Global Engagement (ASAGE) division.

Essential Functions

Manage, plan, and maintain all unit budgets in accordance with allocation provisions, budget policy, and regulations for all fund types including revenues, scholarship, endowment funds, and sponsored programs.  Assist with the development of short and long-term strategic plans.  Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters

Provide financial reporting information for areas of responsibility to assist management in their planning and decision making.  Develop detailed statistical analyses and reports outlining fiscal activities. Use systems to analyze, interpret, and report on data.  Develop and generate reports for management and sponsoring agencies.

Maintain internal control systems to assure integrity of financial transactions to prevent errors, omissions, and possible fraudulent activity.  Monitor, identify, and reconcile all aspects of financial compliance with department and University policy.  Develop and monitor administrative policies and procedures.

Manage and provide direct supervision to staff. Will recruit, hire, train, direct daily activities, discipline, and develop staff to ensure accurate and timely customer service and service delivery.  Ensure transactions for all academic and non-academic personnel within the assigned units are performed in compliance with university policy and procedure.

Manage HR/Payroll functions, including creation and/or approval of Electronic Personnel Action Forms and Position Action Requests.  Reconcile Human Resource Management System to Financial Management System.     

Manage the Executive & Professional Development billing process for external professional training contracts and Junior Year in Munich external tuition payment, Dual Enrollment, and International Programs billing.  Work with University staff, Bursar Office, and external vendors to resolve billing disputes.

Manage, track, and maintain maintenance contract renewals.  Coordinate vendor renewal and price quotation process for hardware and software maintenance contracts, which may include cost negotiations with vendors.

Participate in the review and authorization of purchase requisitions and procurement card transactions, ensuring timely and accurate processing and compliance with department and University policy.

Perform account reconciliation for the Junior Year in Munich program on a monthly basis and, when a fund transfer is requested.
Performs other related duties as assigned.

Education   Bachelor's degree

Bachelor’s degree from an accredited college or university supplemented by coursework in business administration, accounting, or related field, or an equivalent combination of education and/or experience.

Experience   Specialist (minimum 5 years of job-related experience)

Three to five years direct experience in a higher-level financial reporting/accounting/finance position, preferably in an academic setting.

Comprehensive understanding of accounting/finance principles and practices.

Experience working in a fast-paced, high-demand environment.

High level of proficiency with university computing systems, including Banner FMS & HRMS, COGNOS, and Hyperion. Experience with personnel processing preferred.

Previous supervisory experience preferred.

Experience with procurement/accounts-payable processes preferred.

Knowledge, Skills, and Abilities

Fiscal: Proven ability to budget and account for revenues and expenditures, reconcile accounts, provide reports and projections, and analyze and present financial information.

Organizational: Ability to plan and manage multiple project responsibilities, meet deadlines, work under pressure, and function independently. Identifies and resolves problems in a timely manner.

Communication: Excellent oral and written communication skills.

Goal Setting: Successful ability to define realistic/specific goals and objectives and to engage staff in adopting and achieving new standards of performance and accountability, personal credibility, planning/project management, teamwork, and peer relationships.

Interpersonal: Ability to work independently while establishing and maintaining effective working relationships with a wide variety of constituents.

H92 - Student Affairs

H2003 - Credit Prog Lifelong

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum: $56,700
• Salary hire maximum: TBD

Normal office environment

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.