Manager Administrative and Faculty Affairs

11-Apr-2024

David Geffen School of Drama at Yale - Associate Dean/Managing Director’s Office

87219BR

University Job Title

Manager 1, Staff and Faculty Affairs, DGSD

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (23)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

149 York Street
New Haven, CT 06511

Position Focus:

The Manager, Staff & Faculty Affairs is responsible for managing and monitoring the community's administrative and human resources policies it. This position will act as the strategic partner to deans, program chairs, managers, and Human Resources business partner (HRBP) in providing direction to ensure high-quality staff and faculty support for the school to support the overall mission. This position directs the planning, organization, and management of programs, systems, policies, and procedures to ensure the highest level of faculty and staff satisfaction through operational efficiency and delivery of timely and accurate services. This position is a critical conduit for strengthening the interface between school needs and University requirements. In close cooperation and with guidance from the University’s Offices of Human Resources, Faculty Affairs, and OEIA, the Manager helps to provide solutions and recommendations related to employee, faculty, and compliance issues. Supports Deans on matters pertaining to staff and faculty.

Essential Duties

1. Working with Deans, assist in creating and implementing creative programs and initiatives that ensure equitable and inclusive practices and support community-building efforts. Acts as a critical conduit between the HRBP and the DGSD community.2. Oversees and participates in (as appropriate) the hiring process for staff and faculty, job requisitions, onboarding, reappointment, & salary changes, and record keeping.  Works with faculty and managers to create job descriptions and oversee the entire employment lifecycle, including initiating job requestions and overseeing STARS and Interfolio postings. Guides the Deans, Chairs, and faculty through the appointment, reappointment, and promotion processes. Drafts letters of offer, appointment, or salary for Dean. Serves as INTERFOLIO administrator. Implements faculty search, promotion, and leave processes, working with the Provost’s Office and DGSD Governance Board, as appropriate.3. In addition to the onboarding process created by the hiring manager, develop and implement new employee onboarding processes and organize and support staff development. Ensures onboarding processes are inclusive and designed to emphasize the importance of welcoming and integrating new faculty and staff into DGSD/YRT’s culture. Serves as a member of the onboarding committee.4. Serve as a source of knowledge related to faculty policies. Assists in faculty merit reviews and calibrations.  5. Review and determine staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff. Creates, reviews, and updates new and existing staff and faculty position descriptions, ensuring alignment with DGSD/YRT values of equity, diversity, inclusion and anti-racism, and Yale requirements.6. Provides strategic support for organizational change. Analyze the impact of the change(s), explore options, and offer recommendations.7. Serves as a resource to staff and faculty in university policies and other best practices in flexible and remote work arrangements, return to work protocols, and caregiver needs in consultation with HRBP.8. Oversees annual performance review process (FOCUS), ensuring training in providing ongoing feedback and conducting formal reviews. Works with the Digital Technology department to update local performance management databases. 9. In concert with the Director of Finance, oversees training compliance mandated by Yale and DGSD/YRT.10. Partners with the School’s business office and the University concerning completing I-9s, conflict of interest forms, and other compliance requirements.11. Partners with managers and employees to identify and address faculty and staff training and development needs. Serves as administrator of the STAR grant program and staff development fund.12. Provides resources and opportunities for managers to build skills to become supervisors of the highest caliber.13. Oversees faculty and staff recognition programs.14. In concert with appropriate personnel, develop and initiate wellness programs.15. Manages, creates, and leads efforts around organizational structure including, but not limited to, organization charts, published staffing lists, and mailing and distribution lists.16. Other duties as assigned.

Required Education and Experience

Bachelor’s Degree and four years of relevant experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to act as a driver of complex hiring and compensation processes. Hyper administrative attention to detail.

Required Skill/Ability 2:

Ability to maintain a high level of accuracy and attention to detail. Well-developed decision making, planning, organizational skills. Strong computer skills including Microsoft suite and online file organization.

Required Skill/Ability 3:

A high degree of cultural competence, beyond own affinity. Demonstrated capacity to work in a diverse community and with a strong team orientation with a commitment to a diverse, inclusive, and anti-racist workplace.

Required Skill/Ability 4:

Ability to be extremely tactful and demonstrate sound judgement. Ability to negotiate skillfully with internal and external constituents and deal with complex issues and sensitive situations that require confidentiality and discretion.

Required Skill/Ability 5:

Superior interpersonal skills and the ability to interact with faculty, staff, and students in a highly professional demeanor with excellent customer service skills.

Weekend Hours Required?

No

Evening Hours Required?

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus