LAUNCH Program Administrator

University of California San Francisco, United States

Updated: about 1 month ago
Location: San Francisco, CALIFORNIA

Details

Posted: 15-Mar-24

Location: San Francisco, California

Type: Full-time

Salary: Open

Categories:


Staff/Administrative

Internal Number: 77256BR


The LAUNCH Program Administrator for the Division of Nephrology, Department of Medicine is responsible for all administrative aspects of the LAUNCH program, an NIH sponsored U2C/TL1 Federal training grant. The Learners to LeAders in benign Urology, benign Nephrology, and non-Cancer Hematology [LAUNCH] Program seeks to integrate, expand, and transform kidney, urologic, and hematologic (KUH) biomedical research training in Northern California. Based at four institutions with outstanding research resources and training accomplishments--University of California San Francisco (UCSF), University of California Berkeley (UC Berkeley), University of California Davis (UC Davis), and Stanford University--this program will adopt an innovative approach to train 22 (4 pre- and 18 post-doctoral) trainees annually across adult and pediatric KUH disciplines.
The LAUNCH Program Administrator will support the activities of the Administrative Core, responsible for helping to collate applications for LAUNCH Program support, arrange interviews, and coordinate meetings for the selection of LAUNCH Scholars during the application process, schedule all LAUNCH meetings for the Executive Committee and the Training Faculty, and coordinate all annual presentations of Scholars to the LAUNCH committee. In addition, the coordinator will also be responsible for soliciting and ensuring the provision of feedback from Scholars and Training Faculty, working with the external evaluation board (EEB) to coordinate annual reviews, helping to prepare progress reports for the EEB review and NIH, coordinate consultation sessions (e.g., exit interviews, ad hoc sessions for Scholars who wish to discuss confidential issues, focus groups at an annual retreat with internal third-party evaluators of the program and help collect qualitative program feedback). The coordinator will reserve space and coordinate activities for all retreats/professional development/networking activities and collect feedback surrounding programmatic elements from faculty. The coordinator will also be responsible for assisting with the coordination of the Annual LAUNCH Summit and the NIDDK U2C/TL1 symposium. This will include booking rooms, ensuring there is adequate space, and that audio-visual support are available and scheduling the activities of this meeting, as well as assembling program agenda.
The LAUNCH Program Administrator will support the activities of the Professional Development Core, including scheduling of professional development lectures, booking space and confirming speakers for orientation, ensuring the completion of the Individual Development Plan (IDP) by Scholars and review of the IDBP by the Executive Committee, scheduling professional development seminars throughout the year for LAUNCH Scholars based on the different tracks for pre-and post-doctoral fellows, obtaining Scholar feedback following each activity hosted by the Professional Development Core, overseeing the coordination of mock study sections for Scholars who are preparing grants, maintenance of our Collaborative Learning Environments where mentors will be able to network with their peers, and ensuring appropriate enrollment of individuals in various courses of interest (industry-related courses, basic science training courses, grant writing courses, or degree-granting programs). The coordinator will also help maintain a library of fellowship and career development awards for Scholars to use as a resource. The coordinator will help gather Mentor feedback and evaluation from Training Faculty regarding their professional development activities (e.g., mentor observerships, mentor training programs, and mentor incentives) and create career portfolios for appointed trainees.
The LAUNCH Program Administrator will support the activities of the TL1 Training Core, including preparation of all appointment and termination paperwork in xTrain, and ensuring that all LAUNCH scholar publications are compliant with NIH Public Access requirements. He/she will be responsible for tracking the future career of graduates of the LAUNCH program (including future academic positions, grants, publications) for (but not limited to) the purposes of preparing the renewal LAUNCH grant application.
The LAUNCH Program Administrator will work closely with Principal Investigators (PIs) of the LAUNCH program grant responsible for administrative management, including trainee interview, recruitment and appointments, clinical training programs and educational curriculum, accreditation and compliance, NIH grant reporting and policy compliance, subaward contract management, and financial reporting and analysis. The LAUNCH Administrator works closely with the PIs to establish organizational goals and objectives of the training program for the subspecialty Divisions. The incumbent ensures optimal administrative systems for HR, finance, clinical training, and research.
The LAUNCH Program Administrator will facilitate the appointment process and program needs according to the PI's and the LAUNCH Executive Committee and Steering Committee and faculty; provide administrative and financial management of the day-to-day operations of the LAUNCH program; provide administrative support to the PI's across multiple academic institutions and departments; perform policy analysis and implementation, address administrative, clinical and educational issues, especially in regards to compliance issues; coordinate recruitment with the Program Directors; independently coordinate appointment and stipend disbursement. The LAUNCH Program Administrator facilitates the management of each program listed by providing oversight of day-to-day operations ensuring they are efficient and effective.
The LAUNCH Program Administrator is responsible programmatic oversight of Coordinators at various site to ensure trainee appointments are appropriate tracked within NIH xTrain, xTract, CareerTrac databases. LAUNCH Program performs efficient integration of multiple complex programmatic activities, effectively working with a variety of people and organizations at multiple institutions (mentors, trainees, administration, Committee on Human Research, human resources, contracts and grants. Reporting to PIs, the incumbent may have central responsibility for ensuring NIH policy compliance, contract generation and negotiation; exercise strong administration and management of trainee research, research coordination, and ensure efficiency, compliance, safety, financial analysis, and contractual negotiations and execution.

The final salary and offer components are subject to additional approvals based on UC policy.

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