Junior Facilities Manager

We are seeking a Junior Facilities Manager (Jr. FM), with guidance from the Facilities Operations Manager (FOM), who will manage, monitor and coordinate independently and autonomously the operational and physical plant functions for all Krieger School of Arts and Sciences (KSAS) administrative, teaching and research facilities located on and around Homewood campus. These facilities include, but are not limited to, the San Martin Center, the Bloomberg Center, the Mudd / Levi / Bio East / Undergraduate Teaching Labs (UTL) complex, Macaulay Hall, Jenkins/Mergenthaler Hall, Remsen Hall, the New Chemistry Building, Krieger Hall, Ames Hall, Dunning Hall, Gilman Hall, Olin Hall, the Wyman Park Building, the Agora Building, the Merrick Barn, the Abel Wolman House, 3505 North Charles Street and 2701 North Charles Street. The Jr. FM will have an area of emphasis on supporting facilities needs of occupants of the Agora Building and of the Wyman Park Building. In addition, the Jr. FM will assist in various phases and duties related to project management for KSAS facilities projects. This position requires a communicative and “hands-on” person who will strive for smooth, continuous 24/7/365 operation of nearly 1,000,000 allocated square feet of space located in approximately 25 buildings and the expedited and responsive resolution of all issues that may arise. The position will report to the Facilities Operations Manager (FOM) and will support personnel throughout the entire School, with regular interactions with faculty, staff, students and administrators. Additionally, the Jr. FM will support the FOM by attending project and other team meetings as needed.

Specific Duties & Responsibilities

Operational Continuity

• Serve as the first line of defense and as physical plant liaison with emergency first responders in the event of operational emergencies (floods, fires, medical emergencies, security emergencies).
• Disseminate information as requested by the Office of the Dean or by the University to all tenants in the buildings and confirm receipt/understanding of critical messages. This includes 24/7/365 coverage of emergency situations.
• Efficiently initiate and manage service requests to any JHU entity, vendor, or equipment manufacturer as necessary to maintain research continuity and minimize downtime. Requests for service may originate with faculty, department leadership, or KSAS Office of the Dean at any time in response to emerging issues.
• Manage operation of all public/shared spaces and facilities to minimize conflict between users. Shared spaces and facilities include Conference and meeting rooms, Classrooms, Autoclave rooms, Cold boxes, other lab support spaces, etc. and Circulation and storage spaces.

Project Management

• Assist the KSAS Director of Facilities & Planning Management, the FOM and JHFRE Project Managers in coordinating major renovation and construction activity to mitigate operational impacts to building users. Attend construction planning and progress meetings to provide information on occupant work schedules and sensitivities.
• With direction from KSAS Facilities Operations Manager, support project management for minor renovation projects, such as office refresh projects and carpet replacement.
• Coordinate modifications with JHFRE Facilities Operations shops in order to deliver department/unit requested space modifications approved by the KSAS Dean’s Office in a timely manner.
• Coordinate furniture acquisition and space moves related to specific projects in a coordinated manner.
• Support utilization of KSAS funds efficiently and effectively while accomplishing desired outcome for end user groups.

Safety, Security, and Compliance

• Under the direction of the FOM, ensure that facilities, especially research laboratories, remain in compliance with all applicable University, State, and Federal codes, regulations, and standards pertaining to health, safety, and environment. Responsible for ensuring compliance with: OSHA, ADA, Fire Marshal and All applicable University policies.
• Support safe chemical waste handling and radiation safety protocols by monitoring physical facilities for safety compliance, working closely with the following JHU entities: RSO, HSE, Fire Marshal and All applicable University policies.
• Manage building safety, including coordinating or self-performing inspections, preventive and corrective actions necessary to maintain a safe working environment. Support the FOM, who serves as the Building Safety Officer as university policy dictates, and collaborate closely with: JHFRE, Campus Security, OHS, RAR and RSO.
• Manage building security, including coordinating or self-performing inspections, preventive and corrective maintenance of all lock hardware and other security devices.
• Manage building accessibility and proactively address needs for accommodation, including ergonomic improvement requests, through collaboration with: KSAS Office of the Dean, JHU Office of Institutional Equity, JHU Occupational Health Services.

General Operations & Maintenance:

• Coordinate all necessary routine maintenance and emergency service to physical plant infrastructure.
• Work closely with technicians and supervisors and JHU Facilities Operations to schedule and implement service. Specific maintenance tasks will involve direct coordination with JHU staff and outside contractors in the following trades, disciplines, and specialties: Mechanical/HVAC, Plumbing, Electrical, Structural, Carpentry, Roofing, Painting, Locksmith, Grounds, Custodial Services and Recycling (including scrap metal disposal).
• Autonomously manage minor repairs, lab equipment repairs, furniture procurement, and space improvements, either through self-performance or working directly with vendors and contractors to solicit proposals, schedule work, and minimize operational impacts.
• Initiate and manage telecommunications service requests for building occupants.
• Coordinate installation of lab equipment to ensure compatibility with existing infrastructure and trouble-free delivery/installation.

Administrative

• Establish and maintain accurate records of space occupancy.
• Establish and maintain accurate emergency contact lists.
• Manage J-Card and key access; disburse and collect keys from tenants.
• Establish and maintain accurate key logs.
• Create and install signage inserts as needed for new employees and relocations.
• Maintain the signage directory template and manage the annual process of updating the directories in Gilman Hall, the Wyman Park Building and other KSAS facilities.
• Assist in the purchasing process, including solicitation of quotes, creation of Purchase Orders and invoice processing.
• Manage furniture needs and inventory.
• Assist with cost accounting for instrument calls, toll calls, and message unit calls.
• Establish and maintain accurate equipment inventories.
• Assist in forecasting physical plant costs.
• Perform other administrative duties associated with facilities operations, as requested by the Office of the Dean and FOM.

Special Knowledge, Skills & Abilities

• Must be computer literate and able to learn and adapt to new software.
• Ability to establish and maintain viable working relationships with all levels of University customers.
• Ability to adapt to difficult emergency situations and think creatively to mitigate operational impacts.
• Ability to “manage without authority,” coordinating and directing other University personnel and outside contractors to respond efficiently during construction, repair, maintenance and emergency response efforts.
• Ability to work effectively within a large, decentralized organization with many stakeholders.
• Ability to handle faculty, student and staff complaints and requests with a respectful, constructive, helpful and professional attitude, even under extreme pressure.
• Ability to de-escalate conflicts.
• Ability to monitor construction activity to provide feedback to JHFRE, FOM and KSAS Office of the Dean on contractor performance.
• Ability to learn and enforce all safety and compliance protocols, including,

• OSHA (Occupational Safety and Health Administration, federal)
• ADA (Americans with Disabilities Act, federal)
• Fire Marshal (local)
• OHS (Occupational Health and Safety office, JHU)
• RAR (Research Animal Resources, JHU)
• HSE (Health, Safety, and Environment, JHU)
• OIE (Office of Institutional Equity, JHU)
• Laser Safety (JHU)
• All other University, local, state, and federal protocols.

• Basic knowledge of building systems.

• Discretion to maintain confidentiality around sensitive projects and occupant concerns.
• Willingness to learn through on-the-job training.

Specific Physical Requirements

• Ability to physically self-perform basic maintenance and emergency response tasks, including Furniture assembly and disassembly, moving large equipment with pallet jacks or dollies, Breaking down crates, boxes, etc. and Miscellaneous assembly and disassembly tasks.

Minimum Qualifications

• Five years of relevant experience, including building maintenance, safety compliance, management and customer service.
  

• Additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula

Preferred Qualifications

• Bachelor's Degree.
• Prior experience working in an academic setting.

Classified Title: Facilities Operations Administrator
Job Posting Title (Working Title): Junior Facilities Manager
Role/Level/Range: ATO 37.5/03/OI
Starting Salary Range: Min $63,960.00 - Mid $88,140.00 - Max $112,320.00 (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30am - 5:00pm
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​Dean Office of
Personnel area: School of Arts & Sciences 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.