ITS Asset Manager

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

Information Technology Services (ITS) at the University at Albany seeks applicants for an ITS Asset Manager.  This position plays a key role in the Central Business Office, which serves as an organizational hub for all finance, operations, and administration within ITS. The Asset Manager is responsible for overseeing the logistics and asset management process ITS directs on behalf of the University, including the institution's new AI+ initiative. They work with a variety of service teams and campus stakeholders to ensure that all assets are received, stored, recorded, and tracked accurately and in a timely manner.  

The successful candidate is extremely organized, has strong attention to detail, and enjoys working in a fast-paced, high-demand environment and getting out of the office to visit various locations across campus for equipment deliveries and receiving/disposing of assets. They have excellent interpersonal and analytical skills and the ability to foster collaborative relationships with campus partners. The Asset Manager works closely with others to understand the nuances and complexities associated with all aspects of managing university assets. This is a unique opportunity for a strategic, solution-oriented thinker who is invested in developing the expertise to recommend and facilitate clear, creative paths to assist ITS in successfully managing and maintaining assets on behalf of a diverse, dynamic R1 institution.    

A key member of the Central Business Office, the Asset Manager conducts their work with a high degree of integrity and a customer service mindset. They are adept at managing multiple priorities, recommending process improvements, and are equally comfortable working under limited supervision or as part of a team.

Primary Responsibilities:

• Assume primary responsibility for all asset logistics, including receiving and managing equipment and managing the physical spaces where assets are stored.
• Serve concurrently on multiple project teams, planning and managing the logistics of having the right equipment in stock, available in optimal staging areas, and accessible to the appropriate deployment staff.
• Consult and advise ITS staff on all aspects of the asset management lifecycle, from receiving and tracking through secure disposal.
• Manage all aspects of the asset management process and make recommendations to facilitate the creation, development, improvement, and retirement of tools and procedures as needed. 
• Develop a holistic view of ITS assets across the organization and make recommendations to ensure efficient, effective purchasing decisions.
• Keep abreast of evolving asset management rules and regulations, informing ITS staff of changes as needed.

Additional Responsibilities:

• Provide support and/or assist with Central Business Office activities as needed.
• Identify opportunities for automation and process improvements.
• Lift/handle equipment, up to 50 lbs., on occasion.
• Be available to provide scheduled support and consultation outside normal business hours, including occasional evenings, holidays, or weekends. 

Requirements:

Minimum Qualifications:

• A bachelor's degree from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization.
• Two years of professional experience in asset management, inventory control, shipping/receiving activities, or related field.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Preferred Qualifications 

• Experience with asset management tools.

Additional Information:

This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

• You must be employed at the University at Albany campus.
• You must be in a State-funded UUP professional position (MC employees are not eligible).
• You must have a permanent, term, or probationary appointment (temporary employees are not eligible).

For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 .

Professional Rank and Salary Grade: Senior Staff Assistant, SL3; $55,000-60,000.

Special Notes: Visa sponsorship is not available for this position. This is an in-person position and is not eligible for telecommuting. 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=175657

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us  if you need assistance applying through this website.

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Closing date for receipt of applications: May 24, 2024