ISU Research Park Administrative Assistant

Position Title:
ISU Research Park Administrative Assistant

Job Group:
Professional & Scientific

Required Minimum Qualifications:
High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:
. Experience providing administrative support and customer service to multiple stakeholders in an office environment
. Experience supporting projects
. Experience with basic research, gathering data, and preparing reports
. Experience in event planning and coordination
. Experience managing complex calendars and scheduling events, appointments, and travel for a team or executive

Job Description:

Join the vibrant community at the Iowa State University Research Park as an Administrative Assistant II!

If you're organized, detail-oriented, and thrive in a dynamic environment, we want you on our team. Iowa State University Research Park is a growing technology community and incubator for new and expanding businesses, providing access to the vast array of resources available at Iowa State University. With 135 tenant companies and more than 1M square feet of developed building space, Iowa State University Research Park is at the forefront of innovation and entrepreneurship. As our Administrative Assistant II, you'll play a pivotal role in supporting the day-to-day operations of this dynamic community. From managing calendars and providing top-notch customer support to conducting research and assisting with event planning, you'll be an integral part of our research park corporate engagement and marketing team. If you're ready to take the next step in your career and be part of a supportive community dedicated to fostering innovation and growth, apply now!

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

 

Example of Duties

• Calendar Management

• Guest/Customer support

• Regularly interacts and assists with the public, ISU Research Park tenants and Iowa State University staff

• Conducts basic research, gathers data, and prepares reports

• Arranges calls and schedules meetings

• Assists with making basic travel reservations and itineraries

• Participates in regularly scheduled team meetings

• Types correspondence, reports, or other documents

• Edits documents for grammar, spelling, and punctuation errors

• Coordinates with unit in event planning i.e. ordering lunch for conference members, preparing agendas

• Includes some marketing and corporate engagement support activities like data entry into Salesforce, proofreading, compiling presentations, aggregating reporting, research into specific topics, correspondence with external vendors

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application.

Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:
May 2, 2024

Posting Close Date:
May 12, 2024

Job Requisition Number:
R14583