INTERCOLLEGIATE ATHLETICS EXECUTIVE ASSISTANT

Updated: Apr 17, 2024
Location: Irvine-Campus
Job Type:
Department: IA Administration

Job Opening ID: 67865
Reports To:  Athletic Director
Working Title: INTERCOLLEGIATE ATHLETICS EXECUTIVE ASSISTANT
Department: IA Administration
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 007385
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career

 

Position Summary:
 
The mission of Intercollegiate Athletics at the University of California, Irvine is to facilitate and enrich the education and personal growth of its students through their participation in competitive NCAA Division I athletics. Intercollegiate Athletics is committed to the welfare of student-athletes and staff, and advocates an environment that promotes excellence in athletic and academic performance, sportsmanship, diversity, and gender equity. Intercollegiate Athletics also supports the University of California's mission of public service and serves to generate a unifying spirit among students, faculty, staff, and alumni that transcends communities, cultures, and generations. (https://ucirvinesports.com/)
 
Directly reports to the Athletic Director, provides leadership and professional expertise for Intercollegiate Athletics at the highest levels of administration at the University. Develops and administers systems for managing information, projects and communications throughout unit; functions with a high degree of autonomy. Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 
The expected pay range for this recruitment is $73,900.00 - $75,000.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $73,900.00 - $133,700.00 (Annual Salary).

 

Department Website:

UCI Intercollegiate Athletics
 

 
Required:

• 2-4 years' experience as an executive assistant or high level administrative position.
• Bachelor's degree in related area and / or equivalent experience / training.
• Strong analytical / problem-solving skills. Advanced service orientation. Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. 
• Ability to multi-task with demanding timeframes. 
• Ability to use a high level of discretion and maintain all confidentiality. Small to mid-level project management skills.

 

Preferred:
 

• Advanced knowledge of the organization's processes, protocols and procedures. 
• Knowledge of federal regulations such as FERPA. 
• Intermediate to advanced knowledge of common organization-specific computer applications including Microsoft 365 Applications and Services Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. 
• Advising and counseling skills.

 

Special Conditions Required:
 

• On occasion willing to work nights and weekends due to sports schedules or special events.
   

 

Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
 

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

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