Human Resources Operations and Information Systems Specialist

Details

Posted: 23-Feb-24

Location: New London, Connecticut

Type: Full-time

Salary: $24.11-$26.11

Categories:

Human Resources
Staff/Administrative

Employment Type:

Full-time

Organization Type:

Higher Education Institution

Salary Details:

Robust benefits package which includes paid time off, retirement contribution, affordable medical and dental packages.

Required Education:

Bachelor’s

Internal Number: 002319

Using data integrity and enterprise systems expertise, administer, interpret, monitor, research and maintain accurate records in the College’s enterprise human resources information system (HRIS) to include position control/management, jobs records, position classification, student employment, benefit and leave set up, and payroll timelines for proper data entry. Create reports to provide employee statistical information for surveys and reports including IPEDS, other government reports and adhoc information as requested. Prepare and maintain procedures manual and departmental paperwork process procedures as they apply to the HRIS. Recommend changes in processes as needed to improve automation and efficiency for department. Provide executive-level business operations support and financial analysis to the Vice President for Human Resources & Organizational Development. Manage various projects within the Human Resources office. Provide administrative and general office support to the Human Resources office and committees as directed by the Vice President.

• Provide executive-level business operations support to the Vice President by prioritizing and managing calendar; sorting, prioritizing, and when appropriate responding to incoming correspondence; prepare outgoing correspondence; prepare meeting minutes; conduct research; and arrange all business travel.
• Administer legal contracts including, but not limited to, tracking renewals and verifying contract compliance.
• Create and prepare personnel reports, letters and spreadsheets for various needs such as IPEDS, CUPA, annual salary increases, surveys, adhoc reports for various departments on campus
• Create and run reports from Banner, WebFocus and other reporting tools to meet College’s operational needs, including ERISA and ACA compliance.
• Document HRIS processes and procedures, and ensure documentation is up to date and maintained.
• Audit and reconcile benefits vendor census to College enrollments on a regular basis.
• Assist in maintaining benefit and payroll deduction information and set ups in the HRIS and Benefit Administration system in the College’s human resources information system (HRIS) and related systems.
• Import and export data between the benefit administration system, the various systems utilized in Human Resources, and the HRIS and ensure the integrity in those data feeds.
• Provide training and support to HRIS users (in HR and other departments) and work collaboratively with IS to resolve user problems.
• Identify opportunities to streamline operations that leverage the HR technology and work collaboratively with HR leadership to implement business improvements.
• Manage salary planner to include testing scenarios, providing spreadsheets for approval and applying approved increases into Banner (including minimum wage increases, cost of living increases, etc.). Create and distribute salary letters for all staff.
• Work with various departments such as Finance, Accounting and Financial Aid to resolve Banner issues as they arise, keep HR department updated on resolutions/changes
• Work with Dean of the Faculty’s Office, Finance Office and the Assistant Director of Financial Planning to coordinate data collection for IPEDS and complete and submit survey on behalf of the College.
• Support Banner upgrades by reviewing upgrade documentation, creating testing plans, conducting those plans, and advising HR staff of changes that affect department processes.
• Maintain and control Student EPAF settings throughout the summer and academic year: open and close EPAF to campus, date changes for access and use, changes for visibility on CamelWeb, troubleshoot and work with FinAid as issues arise as needed. Manual Banner entries as requested, manual run of NOPEAMA as requested.
• Advise senior administrator of department issues that require attention
• Assist with mailings, data entry and phones as necessary.
• Provide statistics/data queries as needed.
• Process invoices and keep budget related files.
• Create and distribute surveys and mass mailings as directed by the Vice President for Human Resources and Organizational Development.
• Order equipment and supplies; coordinate printing services and distribution and arrange for equipment and building repairs or maintenance.
• Provide clerical support for committee and meetings to include scheduling, preparation of agenda, gathering materials and preparing board mailings, preparing minutes and archiving documents
• Maintain HR processes on shared drive with relevant and up to date directions on how to complete them

 

 

Bachelor Degree required with 2 – 3 years related experience

Strong analytical and process skills

Strong written and verbal communication skills

Strong attention to detail, problem solving and organizational skills required

Ability to interact well with a variety of people from all aspects of the college and community

Proficient in Microsoft Office and experience working in an Enterprise System Environment.

High integrity needed to handle confidential information

Knowledge of general office equipment

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About Connecticut College
Connecticut College is a private liberal arts college in New London, Connecticut with a total undergraduate enrollment of over 1,700 students.
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