Human Resources Coordinator II - Leave Coordinator

University of Texas at Dallas, United States

Updated: about 2 months ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S05496P
Position Title Human Resources Coordinator II - Leave Coordinator
Functional Title Leave Coordinator
Department Human Resources
Salary Range $50,000 - $55,000
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 02/28/2024
Posting Close Date
Open Until Filled Yes
Desired Start Date 03/25/2024
Job Summary
Interested in joining a dynamic & fun team of HR professionals?

Join the UT Dallas HR Team today!
The University of Texas at Dallas has an excellent job opportunity for an individual looking to join UT Dallas as an Leave Coordinator in the Office of Human Resources department.
The Leave Coordinator position will effectively coordinate and track employee requests for extended absences under The Family Medical Leave Act and other leaves of absence programs including, but not limited to Parental Leave, Military Leave, Paid Leave, etc. The Leave Coordinator will assist in determining employee eligibility and final designation.
Working with the Leave Administration Team, the Leave Coordinator will communicate regularly with all necessary parties regarding the status of employee leaves of absence and effectively coordinate all cases to include general administration, comprehensive case management and program compliance with the FMLA and all related employment laws. The Leave Coordinator will provide exemplary customer service and assistance to employees and leadership.
Minimum Education and Experience
- High School diploma or equivalent 
- 2 years of HR or administrative experience
Preferred Education and Experience
Preferred Education and Experience
  • Associate or Bachelors Degree or 4 years of HR or administrative experience
  • Proficiency with MS Office
  • Possess benefits knowledge including statutory, regulatory and business requirements
  • Experience with PeopleSoft – Leave and/or Benefits Administration Module is desirable.
  • Ability to execute, implement, monitor, and complete multiple tasks successfully in accordance with established timelines with limited supervision
  • Strong analytical, organizational and computer skills
  • Ability to interface with all levels of personnel
  • Ability to communicate effectively verbally and in writing Excellent customer service skills
  • Ability to handle confidential and sensitive data
Essential Duties and Responsibilities
This position will assist in the administration of the UT Dallas Leave Programs including FMLA, Parental Leave, Sick Leave Pool and paid time-off (sick/vacation) and other state and federal required leave programs.
  • Provide administrative support to the Leave administration area of HR-Benefits Department.
  • Assist with process of the intake of leaves and sending out leave packets. Assist in the preparation of approval documents (FMLA notice of eligibility, FMLA designation, approval emails and leave trackers). May provide approval on requests for leave in accordance with the leave policy and guidelines as needed.
  • Respond to LOA emails and phone calls as needed.
  • Provide assistance with explaining the leave process and other options available.
  • Coordinate with other areas of UTD such as Employee Relations and Worker’s Compensation in the managing of Leaves.
  • Assist with Leave Administration record keeping. Update leave electronic records, leave and sick leave pool databases, and can upload records to OnBase as needed. Update and manage FMLA/LOA procedures on G drive and ensure Leave files are maintained properly and accurately on the G drive.
  • Assist in the reviewing and processing all incoming prior state service requests and inquires. May also assist in processing all leave balance transfers for incoming employees. Audits generated report/data related to prior state service verifications. Communicate any discrepancy to state agency and UT institutions and inform employee’s accordingly. Adjust balances based on audit.
  • Assist in the Administration of the UT Dallas Paid Time Off (PTO/Leave) Programs by auditing employee leave records to ensure accuracy of leave accruals and balances. Assists in the interpretation of leave policies and guidelines as needed.
  • Assist with responding to leave balance inquiries in a timely and accurate manner.
  • As needed, may assist in performing leave audits and communicate with departments regarding employees’ leave balance issues and make required adjustments in PeopleSoft system.
  • Assist with the review employee eligibility changes monthly for vacation payouts upon loss eligibility status as needed.
  • Assist with the review and audit employees on not processed list and assist leave analyst in communicating discrepancies to employees and their departments. Adjust leave balances in PeopleSoft system as needed to correct leave balance discrepancies.
  • Back-up for the Leave Administration Manager and Leave Analyst positions.
  • Perform necessary administrative duties necessary to accomplish tasks including document scanning, and sending/receiving faxes.
  • Assist with other projects in the Benefits department as assigned
Physical Activities
Working Conditions Other - Normal Office environment. The noise level in the work environment is usually moderate. Travel is integral to this position to campuses and department locations throughout UTD.
Additional Information
Preference will be given to internal applicants.
REMOTE WORK AVAILABILITY
This position is eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Training will be onsite for the first 3-5 weeks, as necessary. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Physical Demands and Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee may routinely lift and/or move up to 10 pounds. Specific abilities required by this job include close, distance and color vision and hearing/listening abilities.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

Similar Positions