Human Resources Assistant - Human Resources

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State College of Medicine, Department of Human Resources in Hershey, PA is seeking a Human Resources Assistant to process and monitor HR transactions, monitor information within online HR systems, and resolve complex questions by providing detailed explanation relating to the processing of University policies and procedures. 

The successful candidate will be responsible for the following: 

• Process, approve and monitor human resources and payroll forms (i.e., re-appointment, leaves, wage payroll, pay increases, etc.) 

• Perform calculations and pay adjustments as necessary; enter information into human resources/payroll systems 

• Process and monitor payroll; perform calculations and pay adjustments as necessary 

• Collect, coordinate, and process new employee onboarding and appropriate employment and benefits documentation; interpret, explain and provide guidance in one or more areas of expertise such as benefits, Visas, and I-9s in accordance with applicable Federal/State laws and University policies 

• Work with the Recruiter on the hiring process; post vacancies, arrange advertisements

• Coordinate deadlines for various human resources processes or events; assist with the coordination or administration of human resources programs and maintain up-to-date records of actions, decisions and timeframes

• Coordinate/monitor required clearance documents associated with employment

• Assist in the new employee orientation facilitation process

• Monitor information within on-line HR systems (e.g., attendance system, staff announcements system, employee self-service systems, etc.) for accuracy and further action; may provide training in the use of these applications 

• May identify and maintain lists such as employees requiring certifications or seniority listings 

• Create, monitor, and maintain databases and queries 

• Generate reports from various human resources tables/databases; monitor changes and notify appropriate authority for further action within the given timeframe 

• May recommend or advise supervisor/manager of further action necessary to complete human resources process related tasks 

This position requires an Associate’s degree or higher plus 4 years of related experience or  an equivalent combination of education and experience. 

Preferred Qualifications: Excellent interpersonal skills, high level proficiency with HRIS/Excel etc.

This position has the potential to work remotely on an interim or partial basis.

The following clearances must be successfully completed for this position: 

• Pennsylvania State Police Criminal Background Check 
• Pennsylvania Child Abuse History- 
• Federal Bureau of Investigation (FBI) Criminal Background Check  

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

The pay range for this position, including all possible grades is:

$38,300.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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