Human Resources Administrator

Stanford University, Department of Medicine (DOM) is seeking a full-time Human Resources Administrator 1, under the supervision of a Sr. HR Administrator, to join our Human Resources (HR) Transactions team in a shared effort to provide the best possible service to our staff and faculty.  The entire DOM Human Resources unit oversees day to day HR services for approximately 1,800 employees in 16 divisions and a central operations group. We are the first line of contact for employees, supervisors, and leadership within our department.  Our HR team is committed to building a culture of improvement, integrity, inclusivity and community.

The HR Administrator 1 (HRA) will serve as a resource on human resources policies and procedures for assigned divisions and will support multiple facets of HR-related matters including recruitment, time and leave administration, onboarding and exit processes, worker’s compensation and disability leaves, academic staff-research appointments (and related employment visa processing), and HRIS data entry (hires, job changes, terminations).

The ideal candidate will be able to work effectively and cooperatively in a fast-paced setting that requires the HRA to prioritize tasks in order to meet various concurrent deadlines.  To be successful in the role, the candidate will have strong communication skills, both oral and written, be able to think analytically and have exceptional attention to detail.  

The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients. We welcome you to consider a career in our department!

This position is eligible for a flexible work arrangement (hybrid or remote) with the ability to work on-site at the Stanford, California region as needed and on short notice.

Duties include:

• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
• Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
• Support the process (transactions and documentation) for academic and staff appointments/reappointments, including employment visa processing.
• Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties.
• Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
• Maintain personnel and human resources related files.

DESIRED QUALIFICATIONS:

• Bachelor’s degree and two years of relevant experience.
• Working in HR within an academic and/or clinical setting desired.
• Experience with HRIS systems.
• Experience working on H-1B visas.

EDUCATION & EXPERIENCE (REQUIRED):

• Associate degree and two years of relevant experience, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Strong attention to detail and accuracy.
• Ability to learn and apply general human resources policies using problem solving skills.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to consistently follow through with projects and assignments and meet deadlines.
• Excellent oral and written communication skills.
• Strong and effective interpersonal and customer service skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
• Experience using email and internet.

CERTIFICATIONS & LICENSES:

• PHR certification is a plus.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

WORKING CONDITIONS:

• Occasional travel on campus to schools/units.
• This position is eligible for a flexible work arrangement (hybrid or remote within the Bay Area) with ability to work on-site to the Stanford region as needed and on short notice.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/ .
  

The expected pay range for this position is $33.65 - $40.38 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.