Human Resource Coordinator, Cockrell School of Engineering

Job Posting Title:

Human Resource Coordinator, Cockrell School of Engineering

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

About Us

The Texas Institute for Electronics (TIE) is a public-private partnership of preeminent semiconductor systems and defense electronics companies, national labs, and academic institutions.  Our mission is to advance the state-of-the-art in critical semiconductor domains such as advanced packaging, and in the process to help restore U.S. leadership in semiconductor manufacturing. We are developing cutting-edge semiconductor manufacturing equipment and processes that will define future roadmaps of semiconductor logic, memory, heterogenous integration, chip cooling, etc. 

TIE is part of the Cockrell School of Engineering at The University of Texas at Austin (UT Austin), a global leader in technology innovation and engineering education for over a century.  At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.

UT Austin, recognized by Forbes as one of America’s Best Large Employers , provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

As a member of the Cockrell School of Engineering’s Human Resources team, provides advanced professional human resources support to the Texas Institute for Electronics (TIE).  

Responsibilities

• Works closely with the HR Director and staff within the Texas Institute for Electronics to provide proactive, high quality and timely human resources support.

• Supports high volume technical recruiting, to include developing position descriptions, creating job postings, placing external advertisements, and sourcing applicants.

• Coordinates hires, manages onboarding for new employees, facilitates small group orientation sessions, and provides support to new employees to ensure a positive transition.

• Processes and maintains a variety of employee assignments, ensuring compliance with university policy.  Works with TIE management to coordinate employee compensation changes.  Coordinate employee separations.

• Assists staff with understanding proper timekeeping practices, manages access to electronic time sheets, and works with staff and supervisors to make adjustments to leave balances as needed. Monitors timekeeping reports to ensure staff time sheets are completed in a timely manner and sends reminder notices to staff as needed.

• Processes payments, to include relocation payments and recurring overtime payments to non-exempt staff.

• Compiles and disseminates a variety of reports to management, including hiring and compensation data as well as recruiting data.

• Helps coordinate training programs, including compliance training and workplace safety training.  Responsible for special projects as assigned. Coordinates workplace injury reports as needed.

• Provides backup support to other team members and performs other related duties as assigned.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• Two years of professional experience in human resources.

• Excellent understanding of various laws and best practices related to human resources and ability to apply that knowledge to problem solve complex issues.

• Ability to effectively manage a high volume of work assignments under dynamic circumstances.

• Excellent verbal and written communication skills.

• Demonstrated customer service skills and ability to create strong partnerships staff members at all levels of the organization.

• Demonstrated ability to work independently to manage projects, improve processes and lead projects to completion.

• Proficient in Microsoft Word, Excel and applications in the Microsoft Office suite.

• Experience working with confidential information and providing support to customers using discretion.

• Excellent time management skills.

• Excellent attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Human Resources certification or specialized training related to Human Resources.

• Experience performing human resources work in an academic, research, or technical environment.

• Experience with active recruitment, particularly technical recruiting.

• Excellent working knowledge of university policies and administrative tools such as Workday and DEFINE.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Work is performed in an office environment with shared work spaces.

• Primary work location is on the UT Austin main campus, but will include regular participation in meetings at the Pickle Research Campus in North Austin.

• Repetitive use of keyboard at workstation.

• Prolonged screen time.

• Flexible schedules and/or hybrid telework is allowed. 

• Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis during peak periods.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.