Human Resource Associate

University of Illinois, United States

Updated: about 1 month ago
Location: Chicago, ILLINOIS

Human Resource Associate

Hiring Department: UI Health Human Resources

Location:  Chicago, IL USA

Requisition ID: 1024109

Posting Close Date: 3/25/2024

Salary Range:  $70,000-85,000 Commensurate with experience

About UI Health

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary

Under administrative directive of the Director of HR Operations, this position supports the UI Health Human Resources Operations Team by serving as a Subject Matter Expert (SME) on HR Systems: Kronos/UKG Pro and Smartsheet. This position assists in auditing and updating the HR systems mentioned above to support the organization's goal for data integrity. This position will provide technical support to help implement and maintain workflows identified through process mapping for HR systems and create Standard Operating Procedures for processes. This position will provide technical support to end users and work directly with employees, management, and UIH HR to troubleshoot and resolve reported issues.

Duties & Responsibilities

  • Serves as UI Health’s Subject Matter Expert (SME) for Kronos/UKG Pro and Smartsheet.
  • Provides technical support to the HR Operations Team to help implement and maintain updated workflows in UI Health’s Time and Attendance system, Smartsheet, etc.
  • Provides technical support to end users and works directly with employees, management, and UIH HR to troubleshoot and resolve reported issues.
  • Partners with UIH Human Resources Teams to implement new modules and workflows in HR systems.
  • Facilitates and updates (as needed) Workforce Management Training for leaders gaining access to the Time and Attendance system.
  • Maintains data integrity within the Time and Attendance system and updates employee profiles as needed to ensure timely and accurate pay and scheduling can occur.
  • Reviews staff accruals and performs regular audits to ensure accruals are reflected accurately in the time and attendance system.
  • Attends vendor-hosted e-learnings and reports back on new functionalities that can and should be reviewed for implementation.
  • Creates project management documents (project plan, timeline, etc.) for all ongoing system improvement projects.
  • Acts as a liaison between UIH Human Resources and UKG for all support cases.
  • Documents and reports security and compliance measures, policies, procedures and performs audits as necessary.
  • Performs other related duties and participates in special projects as assigned.

    • Minimum Qualifications

  • Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
  • Two (2) years (24 months) of work experience performing professional-level human resources duties.
  • Demonstrated experience working with UKG/Kronos Application

    • This position requires Illinois residency within 180 days of the hire date.

    Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

    You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

    If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

    For fullest consideration, the above-mentioned requirements must be submitted no later than March 25, 2024.

    This is a full-time and benefits eligible position.  UI Health offers competitive salaries commensurate with experience.  All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation


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