HR Jr. Specialist - Eastern Long Island Hospital

Position Summary

The HR Jr. Specialist, under the general guidance of the Assistant Director of Human Resources, acts within established guidelines to ensure smooth and efficient daily Human Resources (HR) activities for Staffco/Stony Brook Eastern Long Island Hospital. The purpose of this position is to perform professional and analytical work in a variety of human resources program areas which may include one or more of the following: Recruitment, payroll functions, benefits administration, and labor & employee relations. Provides responsible staff assistance in the administration of a comprehensive human resources management program; and provides professional, effective, and efficient service and assistance. Communicates area of assignment to employees including, health, dental, life, and disability insurance; light duty assignment, return to work programs, FMLA, & COBRA. The HR Jr. Specialist is responsible for accurate upkeep of comprehensive employee, medical, and payroll records.

Duties of the HR Jr. Specialist may include but are not limited to the following: 

• Support and deliver HR-driven project or continuous initiatives and administers various human resources plans and procedures.
• Ensure smooth communication with employees and timely resolution to their queries.
• Liaise with employees, supervisors, managers, co-workers in problem resolution.
• Assists with recruiting by initiating background checks as needed.
• Collaborates with the HR Specialist and HR Coordinator to plan and facilitate new hire orientation and on-boarding activities to assure a smooth transition to the organization. Present various new hire orientation program topics (e.g. benefits; HR policies).
• Acts as the primary point of contact for ELIH’s various benefit programs inquiries including assisting with open enrollment, orientations and providing day to day administration. Provides accurate information regarding benefit plans and policies.
• Inputs and maintains all benefits related information for all employees in the appropriate systems. Ensures the accuracy of all data including third party vendor systems. Assists with performing benefit audits.
• Serve as the liaison for various leave of absence requests including FMLA, STD, and DBL.
• Assist in the implementation and upkeep of the annually performance reviews, compensation program, & job description updates
• Maintains employee information in ADP and assists with day-to-day questions and updates to ADP Time Management system.
• Coordinates an annual purge of outdated HR paperwork. Performs various administrative and support functions in support of department operations including file maintenance, scheduling, report generation, invoice reconciliation and payment and preparation of correspondence.
• Maintaining confidentiality concerning personnel actions, legal actions, termination, and organizational plans.
• Provide information, assistance, and guidelines needed to comply with company policies, procedures, federal and state employment laws, and E.E.O.C regulations.
• Will be required to perform other duties as requested, directed, or assigned.

Qualifications

Required:

• Bachelor’s degree in business administration, Human Resources or related field and at least 1 year of HR admin experience or, in lieu of degree, at least 5 years of full-time Human Resources experience.
• Good understanding of general HR practices and employment regulations.
• Strong organizational skills with the ability to prioritize, plan, organize, and manage administrative tasks.
• Strong organizational and analytical skills must be methodical, accurate, and have the ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• Excellent customer service and team orientation.
• Proficient in MS Word, Excel and Outlook; experience with an HRIS application preferred.
• Understanding the importance of employee and company confidentiality.

Preferred:

• Experience working as a HR Assistant or HR Coordinator
• HR experience preferably within the Healthcare industry
• Union experience
• SHRM/PHR certification
• Experience working with ADP and HealthStream (LMS)
• Strong Excel skills

Working conditions: While performing the duties of this job, the employee regularly works in an office setting.

Physical requirements: Ability to lift 5 to 10-pound boxes on occasion.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations.  This position is active and requires the employee to constantly move about in the office to assist patients, staff and medical providers.  The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of ELIH.

Special Notes :   Resume/CV should be included with the online application.

Posting Overview :  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). 

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

·    Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

·    All Hospital positions maybe subject to changes in pass days and shifts as necessary. 

·    This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 

·    This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Southampton Hospital and related facilities. 

Prior to start date, the selected candidate must meet the following requirements: 

·    Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton's Employee Health Services*

·    Successfully complete a 4-panel drug screen*

·    Meet Regulatory Requirements for pre-employment screenings.

·    Provide a copy of any required New York State license(s)/certificate(s). 

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. 

*The Human Resources department will be responsible for any fee incurred for examination.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Company Overview:

As part of Stony Brook Medicine, Stony Brook Eastern Long Island Hospital (SBELIH) combines the best in academic and community medicine, improving access to advanced medical care for residents of the North Fork and Shelter Island. With 70 beds, SBELIH is Suffolk County’s first hospital, serving the North Fork since 1905. SBELIH provides care to 25,000 year-round residents and expanding to 60,000 summer residents with comprehensive healthcare solutions, including behavioral health, medical-surgical, orthopedics and general surgery, wound care, interventional pain management and GI, advanced ambulatory care, diagnostic, and physical therapy services. The hospital is also a clinical campus and training site for Stony Brook Medicine, with its first SBELIH Psychiatry resident having graduated in 2022.

Stony Brook Eastern Long Island Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally

StaffCo is a Professional Employer Organization, commonly referred to as a PEO. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Eastern Long Island employees and responsible for employment, including the day-to-day direction and supervision of work. StaffCo is fully responsible for providing all Payroll and Human Resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all benefits for which one is eligible.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.